How to respond to the VA’s GE Imaging Maintenance RFI

What the VA is researching

The Department of Veterans Affairs is conducting market research on preventive maintenance and repair services for GE imaging systems at the Evansville, Indiana VA Health Care Center and Mount Vernon, Illinois VA Clinic. The work described includes labor, transportation, parts, software updates, remote support and scheduled maintenance.

This is a Request for Information and sources-sought notice, not a solicitation for bids or proposals. The VA will use responses to learn about potential qualified sources and inform acquisition planning. A response does not form a contract, and firms must respond separately if a later solicitation is issued.

Deadline and what it means

The notice was published October 21, 2026. The response deadline is November 2, 2026 at 9:00 AM ET.

This deadline is for responding to the market research notice, not submitting a bid for a contract. The notice says responses are not offers and cannot be accepted to create a binding contract.

Who this opportunity may suit

This notice is relevant to firms that service GE imaging systems and can support the two named VA locations. The stated NAICS code is 811210, with a size standard of $34 million.

The notice describes an established business with an office and full-time staff, including a primary and backup Field Service Engineer. Each engineer must have completed formal OEM training on the covered equipment and have at least two years of relevant scheduled and unscheduled maintenance and repair experience. The contractor must provide written competency assurance and credentials for approved engineers.

How to access the notice

Use the portal’s “View original source” control to open the opportunity. If the first click takes you to the portal homepage, click the control again to reach the notice.

A free account may be needed to view documents, though some opportunities do not require one. The notice says subcontractors require advance approval by the Contracting Officer and must meet the same engineer qualification requirements.

Prepare a useful market research response

Clearly describe your firm’s experience servicing the relevant GE imaging equipment and its ability to support both locations. Identify the primary and backup engineers, summarize their OEM training and field experience, and be ready to provide credentials and written competency assurance as described in the notice.

Explain how your firm could provide the stated maintenance, repair, parts, software updates and remote support. The notice also describes response and uptime expectations, so address your capability against those requirements without treating them as a contract award or assuming they will be final solicitation terms.

Keep the response focused and factual. The notice permits capability, price, delivery and other market information, but responding is at your firm’s expense and does not add you to a bidders list or guarantee receipt of a later solicitation.