How to bid on I95 Emergency Heavy Equipment for Virginia Department of Transportation

What the agency is buying

The Virginia Department of Transportation (VDOT) is seeking bids from qualified firms to provide heavy equipment and licensed operators. This equipment will be used for emergency roadway clearing operations in the Fredericksburg District. Work will be on an as-needed basis to assist VDOT during severe weather events and other emergencies.

This includes removing debris, downed vegetation, snow, and ice that may impede traffic or interfere with safe VDOT operations and public safety.

Key dates and deadlines

The solicitation was published on August 19, 2026. All responses must be submitted by September 15, 2026, at 6:00 AM ET. It is important to submit your bid before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for firms that own or have access to various types of heavy equipment and can provide experienced, skilled, and licensed operators. The work involves emergency response, so firms should be prepared for on-call availability. This falls under the equipment category, specifically for emergency services and road maintenance.

How to respond

To respond to this solicitation, you need to access the posting on eVA, Virginia's eProcurement portal. The solicitation number is 126742. You can view the full documents publicly without an account.

To submit a response, you must sign in with a free eVA vendor account. Ensure you have your account set up and are familiar with the eVA system before the submission deadline.

Tips for preparing a competitive response

When preparing your bid, clearly detail the types of heavy equipment you can provide and confirm that your operators are experienced and licensed. Highlight your firm's capacity for rapid deployment during emergencies, as this is a key aspect of the work.

Ensure all required documentation is complete and accurate. Review the solicitation carefully for any specific requirements regarding equipment specifications, operator qualifications, or response times. A well-organized and thorough bid demonstrates your firm's professionalism and readiness to perform the required services.