How to bid on HVAC Troubleshooting, Repair, and Maintenance Services for the Army

What the Army Corps of Engineers is buying

The U.S. Army Corps of Engineers, Walla Walla District, is looking for small businesses to provide HVAC troubleshooting, repair, and preventive maintenance services. This will be a Blanket Purchase Agreement (BPA) covering work in Idaho, Oregon, and Washington.

The equipment covered is diverse, ranging from small wall-mounted PTACs and mini-splits to large industrial water-sourced heat pumps up to 1,500 tons. Services include diagnostics, repairs according to OEM specifications, and routine preventative maintenance.

Key dates and what happens at the deadline

This is a Request for Information (RFI), also known as a sources-sought notice, not a solicitation for bids. The deadline for submitting your response is September 18, 2026, at 4:00 PM Eastern Time.

Responses received by the deadline will be used by the Army Corps of Engineers to determine if they will set aside this requirement for small businesses. Further information, including the actual solicitation, will be released later on SAM.gov.

Who this opportunity suits

This opportunity is for small businesses specializing in Plumbing, Heating, and Air-Conditioning Contractors (NAICS code 238220), with average annual receipts of no more than $19,000,000. Firms with extensive experience across a wide range of HVAC systems, from residential to large industrial, are well-suited.

The agency is particularly interested in firms that can demonstrate capability with large-tonnage industrial systems and have robust processes for managing subcontractors and supply chains for specialized parts.

How to respond to this RFI

To respond, you must email your information to Hillary Morgan, Contracting Officer, at [email protected]. Your response must be received by the stated deadline.

You need to provide a list of past projects demonstrating technical experience, including your firm's role, dollar value, and completion date. Include a statement of any special qualifications or certifications held by your firm or personnel. Provide references for each project, including name, title, phone, and email.

Also include your firm's business size status (e.g., Small Business, HUBZone), a statement of intent to bid on the future solicitation, your CAGE Code and Unique Entity Identifier (UEI), and confirmation of compliance with FAR 52.219-14 (Limitations on Subcontracting). You must also answer seven specific technical questions detailed in the RFI.

Tips for preparing a competitive RFI response

When detailing your past projects, focus on those that directly relate to the diverse HVAC equipment types mentioned, especially large industrial systems. Clearly articulate your firm's specific role in each project.

For the technical questions, be precise and thorough. If you rely on subcontractors for certain systems, explain your vetting process. For emergency response times and supply chain management, provide concrete examples or established protocols. Your answers to the pricing structure question should reflect common industry practices for BPAs.

Ensure all required information, including CAGE code, UEI, and size status, is accurate and up-to-date. Double-check that all contact information for references is correct. Submitting a complete and well-organized response demonstrates professionalism and capability.