How to bid on HVAC System Repairs, Replacements, and Technical Support for Pinellas County

What Pinellas County is buying

Pinellas County Construction Property Management (CPM) is looking for qualified HVAC vendors to provide as-needed services for County-owned and County-operated facilities. This includes routine, urgent, and emergency repairs, diagnostics, equipment replacement and installation, technical support, and services for HVAC controls and building automation systems.

The County plans to establish agreements with multiple vendors. They welcome proposals from both full-service vendors who can perform all requested services and specialized vendors who can perform one or more specific service areas. Vendors are not required to select or compete for separate service categories; instead, they should describe the services they can perform and demonstrate their capabilities.

Key dates and what happens at the deadline

The solicitation was published on September 03, 2026. The deadline for submitting your proposal is September 24, 2026, at 2:30 PM ET. All proposals must be submitted by this time.

The County will evaluate each proposal as a whole. Agreements may be awarded to multiple vendors whose combined capabilities meet the County's operational needs.

Who this opportunity suits

This opportunity is suitable for HVAC firms that hold all required licenses by the State of Florida and other applicable authorities for the services they perform. The County is interested in vendors with a range of HVAC specialties, technical capabilities, staffing resources, and response capacities.

Both full-service HVAC companies and specialized providers focusing on specific areas like diagnostics, equipment replacement, or controls will be considered. The County will assign work based on a vendor's demonstrated capabilities, licensing, availability, response time, pricing, project complexity, and past performance.

How to respond to this solicitation

To access the solicitation documents and submit your response, you need to go to the agency's procurement portal, OpenGov Procurement.

First, click the “View original source” link to open the opportunity on OpenGov Procurement. You might see a brief security check; allow it to complete. Then, sign in or create a free vendor account. This will allow you to download plans, ask questions, join the planholders list, and submit your proposal before the deadline. Important updates and addenda notices will be sent through OpenGov.

Practical tips for a competitive response

Clearly detail all the HVAC services your firm is capable of providing. Since the County is open to both full-service and specialized vendors, ensure your proposal highlights your specific strengths and areas of expertise.

Provide clear evidence of all required licenses from the State of Florida and any other applicable authorities. Emphasize your firm's experience, personnel qualifications, technical resources, and your capacity for timely response to routine, urgent, and emergency service calls.

When describing your capabilities, consider how your services align with the County's needs for ongoing facility operations. If you have experience with similar government or large-scale facility projects, include that information to demonstrate your suitability.