How to bid on HVAC Replacement for Mount Baker-Snoqualmie National Forest

What the agency is buying

The Department of Agriculture is seeking a contractor to replace the HVAC system in the IT room at the Darrington Ranger Station. This work includes the proper evacuation of existing refrigerant and disposal of the old equipment.

There is also an option for additional work: replacing two condenser compressors at the North Bend Ranger Station. This option also covers annual system maintenance, including filter replacement and coil cleaning for the entire system.

Key dates and deadlines

This solicitation was published on September 03, 2026. The deadline for submitting your response is September 15, 2026, at 8:00 PM ET. All proposals must be submitted by this time to be considered.

Who this opportunity suits

This opportunity is suitable for HVAC contractors and firms specializing in commercial heating, ventilation, and air conditioning system installation, repair, and maintenance. Companies with experience in refrigerant handling and disposal will find this relevant. The work falls under the equipment category.

How to respond

To access the full solicitation documents and prepare your response, you will need to go to the original source portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all documents, though this is not always required for every bid.

Tips for a competitive response

When preparing your proposal, clearly detail your experience with similar HVAC replacement and maintenance projects, especially those involving refrigerant handling and disposal. Provide a comprehensive breakdown of your proposed solution for both the primary Darrington project and the optional North Bend work.

Ensure your pricing is competitive and clearly itemized. Highlight your team's qualifications and any relevant certifications. Pay close attention to all instructions and requirements outlined in the solicitation to ensure your submission is complete and compliant.