Bid guide
How to bid on HVAC Preventive Maintenance and Repair Services for Pocahontas State Correctional Center
What the agency is buying
The Pocahontas State Correctional Center in Virginia is seeking a contractor for semi-annual preventive maintenance on its heating and air conditioning (HVAC) equipment. This contract also includes on-call repair services and emergency services for the HVAC systems at the facility.
This is an opportunity for businesses specializing in HVAC services to secure a contract with a state correctional center, providing essential maintenance and repair work.
Key dates and deadlines
This solicitation, 126907, was published on August 21, 2026. The deadline for submitting your response is September 14, 2026, at 4:00 AM ET. All responses must be submitted by this time.
It is important to complete and submit your bid well before the deadline to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for HVAC service companies with experience in preventive maintenance, routine repairs, and emergency response for commercial or institutional facilities. Firms with a strong track record in facilities maintenance, particularly for heating and air conditioning systems, will be well-suited.
The work location is specifically at Pocahontas State Correctional Center, 920 Old River Road, Pocahontas, Virginia 24635. Vendors should be able to serve this location effectively.
How to respond
To access the full solicitation documents and respond, you need to visit eVA, Virginia's eProcurement portal. The solicitation number is 126907. You can view the posting publicly without an account.
To submit a response, you will need a free eVA vendor account. Ensure you are signed in to your account before attempting to submit your bid by the deadline.
Tips for a competitive response
When preparing your response, clearly detail your experience with semi-annual preventive maintenance for HVAC systems, as well as your capacity for on-call and emergency repairs. Highlight any experience working in secure or sensitive environments, which can be relevant for a correctional facility.
Ensure your pricing is competitive and clearly itemized if requested. Double-check that all required forms and documentation are completed accurately and submitted by the deadline. Pay close attention to any specific technical requirements or service level agreements outlined in the solicitation documents.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Pocahantas State Correctional Center; the original posting controls.