How to bid on homeless services data software for San Bernardino

What the City is buying

The City of San Bernardino is seeking a secure, cloud-based data system for its homeless services programs. The system is expected to support outreach referrals and dispatch, client engagement and service tracking, shelter coordination, mapping, reporting, and integration with partner systems.

This is an RFP from the City’s Finance Department, solicitation F-27-1062. It may suit technology vendors with experience delivering data management systems for service programs.

Key dates and the deadline

The solicitation was published October 6, 2026. A mandatory pre-bid meeting is scheduled for October 13, 2026, at 3:00 PM.

Proposals are due November 3, 2026, at 6:00 PM ET. Submit electronically through PlanetBids before the deadline; the City’s solicitation documents provide the full proposal instructions.

Who this opportunity may suit

This opportunity is relevant to technology firms that provide secure, cloud-based data management systems. Vendors should be prepared to address the listed functions, including referrals and dispatch, client and service tracking, shelter coordination, mapping, reporting, and partner-system integration.

How to access and respond

Open the solicitation’s original source to reach the City’s PlanetBids listing. The scope, dates, and document list are public; PlanetBids may ask you to complete a human-verification check before loading the page.

Register a free PlanetBids vendor account with the City to download the documents, receive addenda, and submit electronically. Review the RFP for the complete requirements and proposal instructions, and submit before the deadline.

Prepare a clear, responsive proposal

Read the full RFP and any addenda carefully. Use the solicitation’s requested format and organize your response so evaluators can readily find how your system addresses each stated function and requirement.

Explain the system’s security, cloud-based operation, and approach to integration in concrete terms. Check that your proposal is complete and that your team has planned for the mandatory pre-bid meeting and the electronic submission deadline.