How to bid on Historical Archives Digitization for the Dept of Defense

What the agency is buying

The Department of Defense is seeking a contractor to digitize historical archives, convert microforms, scan bound books, and transfer legacy media. This work is for the Headquarters Cyberspace Capabilities Center at Scott Air Force Base, Illinois. The contract will be firm-fixed-price.

The services must meet FADGI standards and include secure transport of materials. This opportunity is for vendors who can provide comprehensive digitization and media transfer services.

Key dates and deadlines

This solicitation was published on September 11, 2026. All proposals must be submitted by September 22, 2026, at 10:00 AM ET. Due to a strict timeline for evaluation and award before the fiscal year ends, it is critical to meet this deadline. Failure to submit all required elements or meet the deadline will result in your proposal being deemed unacceptable.

Who this opportunity suits

This opportunity is suitable for firms specializing in professional services related to historical archives digitization, microform conversion, bound book scanning, and legacy media transfer. Vendors must be capable of meeting FADGI compliance requirements and secure transport protocols. The work is categorized under professional services.

How to respond

To access the solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view the full documents, though this is not always required.

Once you have access, carefully review the Request for Quotation (RFQ) and Statement of Work (SOW). Pay close attention to all technical specifications, FADGI compliance requirements, secure transport protocols, and specific submission instructions. Ensure all required elements are provided.

Tips for a competitive response

When preparing your response, thoroughly read the entire solicitation document. Highlight all specific requirements, especially those related to FADGI standards and secure transport. Develop a clear plan for how you will meet each requirement.

Ensure your proposal is well-organized and directly addresses every point in the Statement of Work. Provide clear and concise language, avoiding jargon where possible. Double-check all calculations and ensure your pricing is firm-fixed-price as requested. Submit your proposal well before the deadline to avoid any last-minute technical issues.