How to bid on High Voltage Electric Repair and Maintenance Services for LA County Sheriff

What the agency is buying

The Los Angeles County Sheriff’s Department is looking for qualified companies to provide as-needed emergency and non-emergency repair and maintenance services for high voltage electrical equipment and distribution systems. High voltage is defined as 480 volts and above. These services are needed across five department locations.

Vendors do not need to qualify for all service categories. You can submit qualifications for one, some, or all of the categories listed in the solicitation. This is an opportunity for electrical contractors with specific high voltage experience to work with a major county department.

Key dates and what happens at the deadline

The original Statement of Qualifications (SOQ) due date was September 30, 2020, at 3:00 PM Pacific Time. However, this solicitation is continuous, meaning responses are accepted on a rolling basis. SOQs received after the initial due date may still be reviewed at a later time.

The solicitation will remain open until the Department's needs are met. If it closes, it may be reopened at the Department's discretion to meet additional needs, and any reopening will be publicized on the County's website. The listed deadline is January 01, 2100 at 1:59 AM ET.

Who this opportunity suits

This opportunity is suitable for electrical contractors specializing in high voltage systems (480 volts and above). Firms must have at least ten years of experience in similar services. A current and valid California C-10 Electrical Contractor license is mandatory.

Vendors must also have a business office with 24-hour response and dispatch capability located within 100 miles of any of the five Department facilities. If your firm has had a County contract reviewed by the Department of the Auditor-Controller in the last ten years, you must not have unresolved questioned costs over $100,000 that remain unpaid for six months or more, unless actively under good faith negotiation.

How to respond

To access the full details and documents, view the original source on the LA County portal. Click the solicitation number on the bid card to find all public information and downloads.

Your Statement of Qualifications (SOQ) must be submitted as an original plus three numbered hard copies, and two separate electronic copies in PDF format on two separate flash drives or CDs. These must be enclosed in a sealed envelope or box, clearly marked with your company name and address, and bear the words “SOQ FOR HIGH VOLTAGE ELECTRIC REPAIR AND MAINTENANCE SERVICES (RFSQ 640-SH)”. Deliver or mail your submission to the Los Angeles County Sheriff’s Department, Fiscal Administration - Contracts Unit, 211 W. Temple Street, 6th Floor, Los Angeles, California 90012, Attention: Juan Amaya. Fax or email submissions are not accepted.

Practical tips for preparing a competitive response

Carefully review the Statement of Work (Attachment 1) to understand all required services and locations. Even if you don't qualify for all categories, clearly indicate which services you are proposing to provide using Exhibit 16 (Vendor’s Service Category Checklist).

Ensure all mandatory qualifications are clearly addressed and supported with documentation. For the ten years of experience, provide detailed references including start dates, end dates, agency names, and services provided. For your C-10 license, provide copies and list them as required. Double-check that your office location and 24-hour response capability meet the 100-mile radius requirement.

Since this is a continuous solicitation, submitting a thorough and compliant SOQ promptly can position your firm for consideration as needs arise. Organize your submission precisely as requested, paying close attention to the number of copies, formatting, and labeling to avoid any delays or disqualification.