How to bid on High Reach Genie Services for the DEPT of Defense

What the agency is buying

The Department of Defense needs preventative maintenance and emergency repair services for eight aerial lifts and material-handling tow tractors at Westover Air Reserve Base in Chicopee, MA. This includes quarterly and annual safety compliance checks, plus emergency on-site diagnosis within 24 hours and repairs within 24 hours after approval. This opportunity is set aside 100% for small businesses.

Key dates and deadlines

The solicitation was published on September 08, 2026. Quotes are due by September 16, 2026, at 12:00 PM Eastern Time. Submissions must be sent electronically to the Contracting Officer via email.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in equipment maintenance and repair, specifically for aerial boom lifts, scissor lifts, and industrial tow tractors. Vendors must be able to provide technicians with active credentials meeting ANSI/IPAF standards for aerial lift platforms or equivalent commercial mechanical certifications for material handling tow tractors. A critical requirement is the ability to provide a 24-hour localized on-site emergency response at Westover Air Reserve Base.

How to respond

Quotes must be submitted electronically to the Contracting Officer via email at [email protected] by the deadline. Your submission must consist of two separate volumes: Sub-Factor 1 for Personnel Qualifications, and Sub-Factor 2 for a Responsive Deployment Plan. You must also include completed Section 2.0 Pricing Tables for the Base Year and all Option Years, with all prices rounded to the nearest cent.

To access the original solicitation details and any related documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents.

Tips for preparing a competitive response

Ensure your submission clearly demonstrates how your technicians meet the required certifications, such as ANSI/IPAF for aerial lifts or equivalent heavy machinery/drivetrain repair certifications for tow tractors. Provide active training records to support this.

Your deployment plan is crucial. Detail a clear, logical, and dependable process that shows exactly how your company will get a qualified technician on-site at Westover Air Reserve Base within 24 hours of an emergency service call. This is a pass/fail technical factor.

Carefully review and complete the pricing tables for all years, ensuring all prices are rounded to the nearest cent. The government will award to the lowest priced technically acceptable offeror, so competitive pricing is important once technical requirements are met.