How to bid on HVAC Replacement for Florida Department of Transportation

What the agency is buying

The Florida Department of Transportation (FDOT) needs qualified contractors to handle all aspects of heating, ventilation, and air conditioning (HVAC) unit replacement. This includes removing and disposing of old units, then supplying, delivering, and installing new HVAC units at various sites within the north region of Florida’s Turnpike System.

This is an opportunity for businesses specializing in HVAC services to secure a contract with a state agency for essential infrastructure maintenance.

Key dates and deadlines

This Invitation to Bid (IFB) was published on July 27, 2026. All responses must be submitted by August 11, 2026, at 2:30 PM ET. It is crucial to submit your bid before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is ideal for construction firms and HVAC contractors with experience in large-scale unit replacement and installation. Vendors should be capable of managing all labor, materials, equipment, and incidentals required for such projects. The work is categorized under construction, specifically focusing on mechanical systems.

The project locations are along the north region of Florida’s Turnpike System, including Ocoee, FL, so firms with operations or a strong presence in this area may find it particularly suitable.

How to respond

To access the full solicitation documents, you need to go to Florida’s MyFloridaMarketPlace Vendor Information Portal. The solicitation is listed as DOT-ITB-27-8008-MB. You can view the posting publicly without needing an account.

Once you have reviewed all the documents and instructions on the portal, submit your response as directed within the posting before the specified deadline. For any questions, you may contact Marlene Barnes at [email protected].

Tips for a competitive response

When preparing your bid, ensure you thoroughly understand the scope of work, including all requirements for removal, disposal, supply, delivery, and installation. Pay close attention to any specifications regarding the types of HVAC units or installation standards.

Detail your firm's experience with similar projects, highlighting your capacity to handle all aspects of the job. Clearly outline your proposed timeline and methodology. Double-check that all required forms and documentation are completed accurately and submitted on time, as incomplete bids can be disqualified.