How to bid on Handheld X-Ray Fluorescence for ERDC GSL from the Dept of the Army

What the Army is buying

The Department of the Army is seeking to purchase handheld X-ray fluorescence devices. These devices are intended for use at the Engineer Research and Development Center (ERDC) Geotechnical and Structures Laboratory (GSL) located in Vicksburg, Mississippi.

This is a request for quote (RFQ) for commercial items, and the contract will be awarded as a simplified acquisition. This opportunity is for vendors who can supply analytical laboratory instruments.

Key dates and deadlines

The solicitation was published on November 26, 2025. All offers must be submitted by December 3, 2025, at 5:00 PM CST. This is a firm deadline, and late submissions will generally not be considered for award.

The government intends to award a contract without discussions, so your initial offer should include your best price and technical terms. However, the government reserves the right to conduct discussions if deemed necessary.

Who this opportunity suits

This opportunity is suitable for firms specializing in analytical laboratory instrument manufacturing. The NAICS code for this procurement is 334516, with a size standard of 1,000 employees. Vendors must be registered in the System for Award Management (SAM.gov) at the time of offer submission and maintain registration through final payment.

The award will go to the responsible offeror whose quote is the lowest price and is determined to be technically capable. Technical capability means meeting or exceeding the minimum requirements and specified delivery schedule.

How to respond

To access the full solicitation details, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though for many bids this is not required.

Signed and dated offers must be submitted via email to [email protected] and [email protected] by the deadline. Your offer must include the solicitation number W912HZ25Q1265, a detailed technical description of the items, unit and extended pricing, and your CAGE code and/or DUNS Number.

Tips for a competitive response

Ensure your offer clearly demonstrates technical capability by providing sufficient documentation and information. This includes product literature, warranty terms, and technical support details to show compliance with all requirements.

Since the award will be based on the lowest price among technically capable offers, ensure your pricing is competitive while still meeting all specifications. Review the Description of Requirement (DOR) document carefully to understand all technical specifications.

Submit any questions about the solicitation via email to [email protected] and [email protected] at least two days before the closing date to allow time for a response and potential amendments. Check SAM.gov frequently for any updates or amendments to the solicitation.