How to bid on Grounds Maintenance Services at Ft. Sill National Cemetery for VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking grounds maintenance services for the Ft. Sill National Cemetery in Elgin, Oklahoma. This is a significant opportunity for eligible businesses, structured as an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. It includes a one-year base period and four additional one-year option periods, if exercised by the government.

The guaranteed minimum amount for the contract's life is $5,000, with a maximum aggregate value not to exceed $2,500,000, including all option periods. This contract falls under NAICS code 561730, which covers landscaping services, with a size standard of $9.5 million.

Key dates and deadlines

This solicitation was posted on August 24, 2026. A mandatory site visit is required for all offerors to be eligible for award. You must attend on either September 15 or September 16, 2026, at 10:00 AM Central Time. Check-in at the Public Information Center and then meet the government team at the Admin/Maintenance Building. Subcontractors may attend with, but not in place of, the prime contractor.

All questions regarding the solicitation must be submitted via email to the contracting officer by September 17, 2026, at 12:00 PM Central Time. Answers will be provided through a solicitation amendment by September 21, 2026. Quotes are due by September 28, 2026, at 12:00 PM Central Time. Late offers will not be considered.

Who this opportunity suits

This opportunity is a 100% set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Your firm must be registered with the System for Award Management (SAM) and have an active/current registration with the SBA Veteran Small Business Certification Program to be eligible. The contract is suitable for firms specializing in grounds maintenance and landscaping services.

The VA anticipates a single-award IDIQ contract. The place of performance is Ft. Sill National Cemetery, 2648 NE Jake Dunn Road, Elgin, OK 73538.

How to respond to this solicitation

This is a combined synopsis/solicitation issued as a Request for Quotation (RFQ), and a separate written solicitation will not be issued. You must submit your quote to the Contracting Officer, Brian Werner, via email at [email protected].

Ensure your firm is registered with SAM.gov and has completed the Online Representations and Certifications Application (ORCA) on SAM.gov before the solicitation closing date. Failure to comply will result in your offer being ineligible. It is your responsibility to submit your best offer by the deadline.

Tips for preparing a competitive response

Carefully review all attachments, including the Performance Work Statement (Attachment A), the US Department of Labor Wage Determination (Attachment B), and the Price Schedule (Attachment C). Your quote should clearly address all requirements outlined in these documents.

Since the government intends to make an award without discussions, ensure your initial offer is as complete and competitive as possible. Pay close attention to the pricing structure, as the government will evaluate proposals by adding the total price for all options to the basic requirement. Unbalanced option prices or prices exceeding available funding may lead to an unacceptable proposal.

Attend the mandatory site visit to gain a clear understanding of the scope of work and site conditions. This will help you formulate an accurate and competitive quote. Submit any questions you have by the deadline to ensure you receive official clarification before preparing your final response.