How to bid on Green Road Community Center HVAC Renovations for the City of Raleigh

What the City of Raleigh is buying

The City of Raleigh is seeking bids for HVAC renovations at the Green Road Community Center. This project involves replacing six packaged units and one split system, totaling 57 tons of capacity. The work also includes cleaning existing ductwork, performing pre-construction and post-construction testing and balancing, and installing a new control system.

There are also two optional alternate items: replacing the RTU-1 air distribution for new VAV controls, and replacing two existing toilet exhaust fans. This is a significant opportunity for HVAC contractors to work on a public facility.

Key dates and deadlines

The solicitation was published on August 21, 2026. A mandatory pre-bid meeting and site visit is scheduled for September 3, 2026. All interested vendors must attend this meeting.

The deadline for submitting bids is September 22, 2026, at 1:00 PM ET. Bids must be submitted before this time to be considered.

Who this opportunity suits

This opportunity is suitable for construction firms specializing in HVAC system installation, renovation, and maintenance. Companies with experience in commercial or institutional HVAC projects, particularly those involving packaged units, split systems, ductwork, and control systems, will find this bid relevant.

The project's scope, including testing, balancing, and control system integration, requires a firm with comprehensive HVAC capabilities. Vendors should be prepared to handle both core replacement work and potential alternate items.

How to respond to this solicitation

To access the full solicitation documents, you need to view the original source on North Carolina’s electronic Vendor Portal (eVP). Viewing the posting and its document list is public and does not require an account.

To respond to this bid, you must register for free on North Carolina’s eVP. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool for responses; otherwise, submit your bid as directed in the posting before the deadline.

Tips for a competitive response

Since a mandatory pre-bid meeting and site visit is required, ensure your team attends to gain a clear understanding of the project site and scope. This is also an opportunity to ask questions directly to the agency.

Carefully review all specifications for the replacement units, ductwork cleaning, and control system. Provide a detailed breakdown of your proposed equipment, materials, and labor. Clearly address how you will handle the pre-construction and post-construction test and balance requirements.

If you plan to bid on the alternate items, ensure your pricing and methodology for those are clearly separated and detailed as requested in the solicitation. Highlight your experience with similar HVAC renovation projects, especially those involving community centers or public facilities.