Bid guide
How to bid on GPS Asset Tracking Solution for the City of Pasadena
What the City of Pasadena is buying
The City of Pasadena's Department of Public Works is looking for a vendor to provide a comprehensive GPS tracking and telematics system. This system will be used for the City's fleet of vehicles and equipment.
The chosen vendor will be responsible for providing all necessary hardware and software for real-time tracking. This includes the equipment itself, secure storage of telematics data, training for City staff, and ongoing support. The City prefers a cloud-based, hosted solution. The contract is planned to start in January 2027 and will run for five years.
Key dates and what happens at the deadline
This opportunity was published on September 02, 2026. The deadline for responses is October 05, 2026, at 3:00 PM ET. All submissions must be completed by this time.
It is important to submit your response well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted.
Who this opportunity suits
This Request for Proposals (RFP) is suitable for technology firms specializing in GPS asset tracking, fleet management solutions, and telematics. Vendors with experience in providing cloud-based or Software as a Service (SaaS) solutions for government or large organizational fleets will find this opportunity relevant.
The project falls under the technology category, specifically for fleet management and asset tracking systems.
How to respond to this solicitation
To access the full details and respond, you need to go to the City of Pasadena's procurement portal on OpenGov Procurement. You will find a link to the original source.
Once on the OpenGov Procurement site, you may encounter a brief security check. After it completes, the project page will load. You will need to sign in or create a free vendor account to download the full plans, ask any questions you have, join the list of interested vendors, and submit your proposal. Any updates or addenda will be communicated through OpenGov.
Practical tips for a competitive response
When preparing your response, clearly outline how your proposed cloud-based solution meets the City's preference and requirements for real-time tracking and data storage. Detail your approach to hardware provision, software functionality, and data security.
Emphasize your training and support plan, as these are critical components of a successful system implementation. Provide clear examples of your experience with similar fleet sizes or government clients, if applicable. Ensure your proposal addresses the five-year contract term and any scalability considerations for the City's fleet.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Pasadena; the original posting controls.