Bid guide
How to bid on Gaseous Helium (GHH) delivery for the Defense Logistics Agency
What the DLA is buying and why it matters
The Defense Logistics Agency (DLA) Energy needs Gaseous Helium (Grade A, MIL-PRF-27407E) delivered to Lajas, Puerto Rico. This is a five-year contract, with an estimated total of 1,000 MC (approximately 200 MC per year).
The contractor will be responsible for filling government-owned trailers at their facility, including all connections, safety inspections, pressure-testing, and filling operations. This is a firm-fixed-price, requirements-type contract, and it's a chance for vendors to secure a long-term supply agreement with a federal agency.
Key dates and what happens at the deadline
The solicitation was published on September 03, 2026. All questions about the solicitation must be emailed to the points of contact by August 28, 2026, at 3:00 PM Central Daylight Time (CDT). Questions received after this time will not be answered.
Your complete quote package must be received no later than September 17, 2026, by 3:00 PM Central Daylight Time (CDT). Quotes received after this deadline will be considered late and may not be evaluated. The contract period of performance is from December 15, 2026, to December 14, 2031, with an option to extend for up to six months.
Who this opportunity suits
This opportunity is suitable for firms that can supply Gaseous Helium meeting MIL-PRF-27407E Grade A standards and have the facilities and expertise to safely fill government-owned trailers. The contractor must be able to handle all aspects of connection, safety, and pressure testing.
Vendors should be comfortable with F.O.B. Destination shipping terms to Lajas, Puerto Rico. This procurement is being conducted under FAR Part 12 Commercial Simplified Procedures, and award will be made based on the Lowest Price Technically Acceptable (LPTA) streamlined evaluation process.
How to respond to this solicitation
To access the solicitation, click the 'View original source' link. If you land on the portal's homepage, click the link again to go directly to the bid. You may need a free account to view all documents, though some bids allow access without one.
Your quote must include a Price Quote and a Technical Quote. Specifically, you need to submit a completed Standard Form 1449, a Technical Capability Data Sheet (Attachment A1), a Trailer Filling and Safety Procedures narrative, a completed DLA Form 1889, annual pricing for CLINs 0001, 0002, and 0003, past performance reference data (Attachment A2), SAM registration verification, and a formal Small Business Subcontracting Plan if your firm is not a small business and the procurement exceeds $750,000.00. All quotes must be emailed to [email protected] by the deadline.
Practical tips for a competitive response
Ensure your firm has an active SAM.gov account and a DIBBS login, as these are required for registration and receiving orders. Carefully review all attachments, especially the Technical Capability Data Sheet (Attachment A1) and DLA Form 1889, to ensure all technical requirements are met and documented.
Pay close attention to the quality assurance provisions (QAPs) in Attachment A3. If selected for a Pre-Award Survey (PAS), be prepared to submit Letters of Commitment (LOC) and manufacturer Certification of Analysis (COA) within two business days. Clearly detail your trailer filling and safety procedures in your narrative to demonstrate your capability and adherence to safety standards.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Defense Logistics Agency; the original posting controls.