Bid guide
How to bid on Air Compressor System Demo and Replacement for Indian Health Service
What the agency is buying and why it matters
The Indian Health Service (IHS) is looking for businesses to remove an old air compressor system and install a new one in the dental department at the Gallup Indian Medical Center in Gallup, New Mexico. This is a Request for Information (RFI), also known as a Sources Sought Notice, which means the IHS is gathering information from potential vendors to help them plan a future solicitation. They are not asking for quotes or proposals at this time.
The anticipated delivery and installation of the new system is within 90 days of a contract award. This is an opportunity for equipment suppliers and installers to demonstrate their capabilities for a potential future contract with the IHS.
Key dates and what happens at the deadline
Responses to this RFI are due by Thursday, December 21, 2023, at 10:00 AM MST. This is a firm deadline for submitting your capabilities package. Since this is an RFI, there is no contract awarded at this stage. The information you provide will help the IHS determine their acquisition strategy, such as whether to set aside the future opportunity for specific business types.
The published date for this notice was December 15, 2023.
Who this opportunity suits
This opportunity is suitable for businesses that can supply and install air compressor systems, particularly those with experience in medical or dental facility environments. The primary North American Industry Classification System (NAICS) code assigned is 333912 – Air and Gas Compressor Manufacturing, with a small business size standard of 1,000 employees.
The Indian Health Service gives preference to Indian economic enterprises under the Buy Indian Act. If your firm qualifies as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE), this is a particularly relevant opportunity. Non-Indian firms, including small businesses and those with other socio-economic program participation (such as 8(a), HUBZone, SDVOSB, WOSB/EDWOSB), are also encouraged to respond.
How to respond
To respond, you must submit a capabilities package to the primary point of contact, Mr. Stephen Silversmith, via email at [email protected]. You will need to complete and submit the attached representation form if claiming IEE or ISBEE status.
At a minimum, your submission must include: confirmation of your Buy-Indian set-aside status under NAICS 333912 (or propose an alternative NAICS with rationale); if non-Indian, indicate your firm's size and any socio-economic program participation; a positive statement of your intention to submit a quote to an upcoming solicitation as a prime contractor; your firm’s UEI Number; and evidence of recent (within the last five years) similar experience, including contract numbers, project titles, dollar amounts, a description of work self-performed, and customer points of contact with current telephone numbers and email addresses.
Tips for preparing a competitive response
Even though this is an RFI and not a solicitation, a thorough and well-organized response can position your firm favorably for future opportunities. Clearly address all requested information, ensuring your capabilities package is complete and easy to understand.
Highlight any specific experience you have with medical or dental facility equipment installation, as this directly relates to the project's scope. If you are an Indian economic enterprise, ensure your documentation for this status is accurate and clearly presented to benefit from the Buy Indian Act preference. For all respondents, providing strong references for past similar work is crucial to demonstrate your firm's reliability and expertise.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Indian Health Service; the original posting controls.