How to bid on Snow Plowing & Excess Snow Removal Services for Fitchburg State University

What Fitchburg State University is buying

Fitchburg State University needs one qualified contractor to handle all snow and ice management services for its properties. This includes roads, parking areas, walkways, and building entrances. The goal is to keep these areas safe and accessible during winter weather events.

The contract is set to run from October 1, 2026, through May 1, 2030. There are also options for the university to renew the contract for up to two additional one-year periods. This opportunity does not require the payment of prevailing wages.

Key dates and deadlines

A mandatory pre-proposal meeting will be held on September 15, 2026, at 10:00 AM ET. This meeting will take place at the university’s main campus in Fitchburg, Massachusetts. You must attend this meeting and sign the official attendance sheet; proposals from non-attendees will be rejected.

The deadline for submitting your proposal is September 24, 2026, at 10:00 AM ET. Be sure to submit your proposal on time, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for experienced contractors specializing in snow and ice management services. The university is looking for a single vendor capable of providing comprehensive services, including management, supervision, labor, personnel, vehicles, equipment, and materials.

Firms with a strong track record in maintaining safe access for active educational institutions, including during nights, weekends, and holidays, will be well-suited for this contract. The services fall under the construction category, specifically for grounds maintenance.

How to respond

You can view the full bid documents on COMMBUYS, the Commonwealth of Massachusetts procurement portal. No account is needed to view the original source or download documents directly from the bid page.

To submit an electronic quote, you will need to register for a free COMMBUYS vendor account. Alternatively, follow the specific submission directions provided within the bid documents if electronic submission is not required or if an alternative method is specified.

Tips for a competitive response

Since attendance at the pre-proposal meeting is mandatory, make sure to arrive early to locate parking and navigate the campus. This meeting will include a tour of the campus, which is crucial for understanding the scope of work and identifying service locations.

Clearly detail your firm's experience with similar large-scale snow and ice management contracts, especially those involving active campuses or facilities requiring continuous access. Highlight your capacity to provide all necessary resources, including personnel, equipment, and materials, to meet the university's response requirements and priorities.

Emphasize your ability to operate at any time, including nights, weekends, and holidays, and your commitment to maintaining safe access for students, faculty, staff, and emergency responders. Address how you will manage operations during periods when the university may be closed or on modified schedules.