Bid guide
How to bid on an AI Endoscopy Module for VA Caribbean Healthcare System
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is conducting market research for an Artificial Intelligence (AI) Endoscopy Module for the VA Caribbean Healthcare System in San Juan, Puerto Rico. This module is intended to replace an existing Medtronic GI Genius module.
The VA is looking for an equal product, with a preference for domestic products, that meets or exceeds specific technical characteristics. The acquisition may include trade-in options for the old equipment, purchase, delivery, and training on the new system. This is an opportunity for vendors who can supply advanced AI-powered endoscopy equipment to support veteran healthcare.
Key dates and what happens at the deadline
This is a Sources Sought Notice, not a request for quotes or a solicitation. The deadline for submitting your qualifications letter is September 18, 2025, at 12:00 PM Eastern Standard Time. Responses received after this time will not be accepted.
The VA is using this notice to gather information about potential qualified vendors and their capabilities. There will be no reimbursement for costs associated with preparing a response to this notice. This market research will help the government determine its acquisition strategy.
Who this opportunity suits
This opportunity is suitable for businesses that manufacture or supply electromedical and electrotherapeutic apparatus, specifically AI-powered endoscopy modules. The relevant NAICS code is 334510, with a size standard of 1,250 employees.
Vendors should be capable of providing a system that offers computer-aided polyp detection, enhanced visualization, and increased Adenoma Detection Rates (ADR), with high sensitivity and low false positives. Compatibility with specific endoscopy video processors (Olympus, Fujifilm, Pentax) is also a key requirement. Preference will be given to domestic products.
How to respond
To respond, you must submit a qualifications letter via email. Include your company name, address, point of contact (phone, fax, email), and your System for Award Management (SAM) Unique Entity Identifier (UEI) Code.
Your submission must also include a capability statement specific to the technical requirements, along with a product brochure if available. Provide evidence of your firm's ability to supply the requested items, such as past or current contracts for similar requirements. Ensure your company is registered in SAM to be eligible for future awards. Email your response to [email protected] with the subject line: Sources Sought Notice-36C24826Q1222- AI Endoscopy Module for VACHS.
Practical tips for a competitive response
Carefully review the salient characteristics provided in the notice. Your capability statement should directly address how your product meets or exceeds each of these specifications, especially regarding sensitivity rate, field of view, depth of field, and compatibility with listed video processors.
Highlight any features that demonstrate superior performance or innovation compared to the existing Medtronic GI Genius module. If your product is domestically manufactured, emphasize this preference. Clearly articulate your experience with similar installations, including any training and support services you offer, as these are part of the contemplated acquisition.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.