How to bid on Furnace and Mini-Split Replacement for the Department of Agriculture

What the agency is buying

The Department of Agriculture needs a contractor to remove and replace the existing furnace in its main office building in Klingerstown, Pennsylvania. There are also options to remove and replace mini-split air conditioning systems.

This opportunity, RFQ 1232SA26Q0986, is a total small business set-aside. This means only small businesses can submit a quotation, making it a good chance for smaller firms to secure a government contract.

Key dates and what happens at the deadline

The solicitation was published on September 02, 2026. The deadline for submitting your quotation is September 16, 2026, at 2:00 PM ET. All quotations must be submitted by this time to be considered by the agency.

Who this opportunity suits

This opportunity is specifically for small business concerns. The relevant North American Industry Classification Standard (NAICS) Code is 561210, which has a small business size standard of $47.0 Million. Firms specializing in facility support services, particularly HVAC installation and replacement, would be well-suited for this work.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued. Your quotation should be prepared in response to the information provided in the combined synopsis/solicitation and its attachments.

Practical tips for preparing a competitive response

Carefully review all attachments and the full description to understand the complete scope of work, including any specific requirements for the furnace and mini-split systems. Pay close attention to the options for the mini-split systems.

Ensure your quotation clearly addresses all aspects of the request. Provide a detailed breakdown of costs and a timeline for completion. Highlight your experience with similar projects, especially those involving furnace and AC system replacements in commercial or government buildings. Since this is a small business set-aside, emphasize your small business status and any relevant certifications.