How to bid on Chapel Audio Visual Equipment Upgrade for DEPT of Defense

What the agency is buying

The Department of Defense is seeking a contractor to supply, install, and integrate upgraded audio-visual systems at Kapaun, St. Mary’s, and Morris Hill chapels at Fort Riley, Kansas. This includes digital audio consoles, amplifiers, wireless microphones, a 9,000-lumen laser projector, signal extension equipment, cabling, and equipment housing.

The project also requires system calibration, documentation, editable programming files, passwords, and user training for government personnel. One government-owned Yamaha TF3 mixing console will need to be de-installed and relocated from St. Mary's Chapel to Morris Hill Chapel.

Key dates and deadlines

The deadline for submitting your proposal is September 17, 2026, at 1:00 PM ET. A site visit is scheduled for September 10, 2026, at 2:00 PM CDT, starting at Kapaun Chapel and then moving to St. Mary's Chapel. Questions regarding this solicitation are due by September 14, 2026, at 10:00 AM CDT. Questions received after this time will not be answered.

Who this opportunity suits

This opportunity is suitable for technology firms specializing in audio-visual system design, supply, installation, and integration. Vendors should have experience with commercial-grade AV equipment, including digital audio consoles, power amplifiers, wireless microphone systems, and high-output laser projection systems. Experience with structured cabling and system calibration is also important.

How to respond

To access the solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need to create a free account to view all documents, though this is not always required for every bid.

Tips for a competitive response

Attend the scheduled site visit on September 10, 2026, to gain a clear understanding of the existing infrastructure and specific requirements at each chapel. This will help you tailor your proposal to the exact needs of the agency. Submit any questions you have before the September 14, 2026, deadline to ensure you have all necessary information.

When preparing your proposal, clearly detail your experience with similar AV integration projects, especially those involving houses of worship or facilities with existing acoustic infrastructure. Emphasize your ability to provide comprehensive solutions, including system calibration, detailed documentation, and user training. Ensure your proposed equipment meets or exceeds the specified technical requirements, such as the Yamaha TF1 or equivalent consoles and the 9,000-lumen laser projector.