Bid guide
How to bid on vehicle rental for the City of San Antonio
What the City of San Antonio is buying
The City of San Antonio is seeking a vendor for an annual contract to rent various passenger vehicles, including passenger vans. This contract will be used by different City departments on an as-needed basis for transporting personnel and light hauling. The San Antonio Police Department will not use this contract.
The estimated value for this contract is $466,468.80. This is a good opportunity for vehicle rental companies looking to secure a consistent revenue stream with a major city.
Key dates and what happens at the deadline
The solicitation was published on August 28, 2026. The deadline for submitting your response is September 11, 2026, at 3:00 PM ET. All responses must be submitted by this time.
It is important to submit your bid well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for vehicle rental companies that can provide a range of passenger vehicles, including passenger vans. Vendors should be able to offer daily, weekly, and monthly rental rates for each vehicle type.
The contract falls under general vehicle rental services, specifically for government use, and is not related to security services despite the category listed.
How to respond to this solicitation
To access the full solicitation documents, you need to go to the Texas Electronic State Business Daily (ESBD). The solicitation number is 6100019818. Viewing the posting and its associated documents is public and does not require an account.
Once you have reviewed all the documents, follow the specific instructions provided in the posting to submit your response before the deadline.
Tips for preparing a competitive response
Carefully review all requirements in the solicitation. Ensure you can provide all requested vehicle types and offer clear daily, weekly, and monthly rates as specified. Pay close attention to any terms and conditions related to vehicle maintenance, insurance, and availability.
Clearly articulate your capacity to meet the City's as-needed basis for rentals. Highlight any advantages your company offers, such as a diverse fleet, reliable service, or competitive pricing structures. Double-check that all required forms and documentation are completed accurately and submitted on time.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of San Antonio; the original posting controls.