How to bid on five-year heavy equipment financing for Jefferson County

What Jefferson County is financing

Jefferson County, Arkansas, is seeking financing providers for an estimated $500,000 loan to fund heavy machinery for County operations. The requested financing is fixed-rate, fully amortizing over 60 months, with monthly principal-and-interest installments and no balloon payment.

This is a financing-only bid. The County is not asking bidders to supply the machinery. Bidders must state the fixed rate, total repayment, fees and closing costs, collateral conditions, and prepayment terms.

Key dates and the bid deadline

Written questions are due Thursday, November 12, 2026, at 12:00 noon Central Time. Submit sealed bids by Thursday, November 19, 2026, at 12:00 noon Central Time.

Bids must be received at the Jefferson County Judge’s Office by the deadline. They will be publicly opened there at that time, and late bids will not be considered. The notice also lists November 19 at 1:00 PM ET, which is the same deadline as noon Central Time.

Who this opportunity suits

This IFB is suited to qualified financial institutions and financing providers able to offer fixed-rate, 60-month financing for public-sector equipment purchases. Equipment dealers seeking to sell machinery alone are not the intended bidders.

How to get the documents and submit a bid

Use “View original source” to open the legal notice on Arkansas Online and review the full notice and newspaper scan. The notice says the complete bid package, including specifications and required lender response forms, is available from the Jefferson County Judge’s Office, 101 West Barraque Street, Suite 107, Pine Bluff, Arkansas 71601. The office phone is (870) 541-5360 and its email is [email protected].

Submit written questions by the stated question deadline. Deliver the sealed bid to the Judge’s Office address before the bid deadline. Mark the outside of the envelope: “SEALED BID – FIVE-YEAR HEAVY EQUIPMENT FINANCING – ITB JC-FIN-2026-01 – DO NOT OPEN.”

Prepare a clear, complete financing offer

Read the bid package and complete the required lender response forms. Make the offer easy to compare by clearly stating the fixed rate for the full term, 60 monthly installments, total repayment, every fee and closing cost, collateral conditions, and prepayment terms.

Check that the proposed repayment schedule matches a fully amortizing 60-month term and contains no balloon payment. Review the sealed-envelope instructions and allow enough time for delivery so the bid is received before the deadline.