How to bid on IT Equipment for FEMA Region VI

What FEMA is buying and why it matters

The Department of Homeland Security, Federal Emergency Management Agency (FEMA) Region VI, located in Denton, Texas, is seeking to purchase brand-name laptops and various IT peripheral equipment. This equipment is needed to replace end-of-life items, maintain operational capability, ensure cybersecurity compliance, and support workforce productivity.

This opportunity is for authorized resellers and distributors of specific brands, including Dell, Cisco, Samsung, Sharp, and Crestron. If your business can supply these exact items, this is a chance to work with a federal agency on essential IT infrastructure.

Key dates and what happens at the deadline

Questions about this Request for Quotation (RFQ) are due by September 17, 2026, at 12:00 p.m. Central Time. All questions must be submitted via email to the Contracting Officer. Questions submitted after this deadline may not receive a response.

Your quotations are due by September 23, 2026, at 12:00 p.m. Central Time. Quotes must be submitted by email to the Contracting Officer. It is your responsibility to ensure your quotation is received on time, as late submissions may not be considered. Quotations must remain valid for 30 calendar days from the due date.

Who this opportunity suits

This is a total small business set-aside, meaning only small businesses are eligible to bid. The relevant NAICS code is 541519, Other Computer Related Services, with a small business size standard of $34.0 million. The Product Service Code is 7B22, IT and Telecom, Compute: Servers, Storage, and Components.

This opportunity is specifically for authorized resellers or distributors of the brand-name equipment listed. You must be able to supply the exact brand name, model number, part number, and specifications for each item. The government may verify your authorization directly with the original equipment manufacturer.

How to respond to this solicitation

To access the full details of this opportunity, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

All questions and quotations must be submitted by email to the Contracting Officer, Destiny Dyson, at [email protected]. Phone calls will not be accepted. Remember to use the identifier "Open Market RFQ 70FBR626Q00000043 - FEMA Region VI IT Equipment" on all correspondence.

Tips for preparing a competitive response

Since this is a brand-name specific requirement, ensure your quote precisely matches all specified brand names, model numbers, part numbers, and configurations. Substitutions or deviations will not be accepted unless explicitly authorized in writing.

Prepare to provide a letter or certificate of authorization as an authorized reseller or distributor upon request. This will be crucial for verifying your eligibility. Focus on providing the lowest price for technically acceptable products, as the award will be made to the lowest-priced, technically acceptable responsible small business quoter.

Delivery is FOB Destination to Denton, Texas, within 70 calendar days after receipt of the order. Plan your logistics to meet this timeframe and be ready to provide shipment tracking information and delivery confirmation.