How to bid on the Comprehensive Child Welfare Information System for VA Social Services

What the agency is buying

The Virginia Department of Social Services (VDSS) is looking for a vendor to provide a cloud-ready Comprehensive Child Welfare Information System (CCWIS). This new system will replace their current child welfare case management system. The project involves the design, development, and implementation of the new system. After implementation, the selected vendor will also provide ongoing operation and maintenance services. This is a significant technology opportunity for firms specializing in government IT solutions.

The work location for this project is the Commonwealth of Virginia.

Key dates and deadlines

This Request for Proposals (RFP) was published on August 14, 2026. The deadline for submitting proposals is October 13, 2026, at 12:00 PM ET. All proposals must be submitted by this time. Missing the deadline will result in your proposal not being considered.

Who this opportunity suits

This opportunity is suitable for technology firms with expertise in designing, developing, and implementing large-scale, cloud-ready information systems, particularly those with experience in child welfare or social services case management systems. Vendors should be capable of providing long-term operation and maintenance services. This falls under the technology category, specifically for enterprise software and system integration.

How to respond

To access the full proposal instructions and documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 126436. You can view the posting publicly without an account. To respond to the RFP, you must sign in with a free eVA vendor account before the submission deadline.

Tips for preparing a competitive response

When preparing your proposal, focus on demonstrating your firm's specific experience with similar large-scale system replacements and cloud migrations. Highlight your understanding of child welfare information system requirements and any relevant regulatory compliance. Clearly outline your proposed methodology for design, development, and implementation, as well as your approach to ongoing operation and maintenance. Ensure your proposal directly addresses all requirements detailed in the solicitation documents and presents a clear, concise, and compelling solution.