Bid guide
How to bid on Event Support, Protocol & Graphic Design Services for DEPT of Defense
What the agency is buying
The Department of Defense, through Washington Headquarters Services, is looking for contractors to provide a range of support services. This includes event support, protocol services, graphic design, audio-visual and video teleconferencing, printing, and ad hoc copy-editing.
The work will involve providing all necessary personnel, equipment, supplies, and other items to perform these non-personal services. The contractor will need to be able to operate in both classified and unclassified environments.
Key dates and deadlines
This is a Request for Information (RFI) published on September 11, 2026. Responses are due by September 22, 2026, at 4:00 PM ET. It is important to submit your response before this deadline.
An RFI is used by an agency to gather information and assess market capabilities. It is not a request for proposals and does not commit the government to award a contract.
Who this opportunity suits
This opportunity is suitable for professional services firms with expertise in event planning, protocol management, graphic design, and audio-visual support. Companies that can provide comprehensive support for both classified and unclassified government operations will find this relevant.
Vendors with capabilities in printing and copy editing, particularly those familiar with government standards, should also consider responding.
How to access and respond
To view the full RFI and any associated documents, you will need to access the original source on the government portal. Click the provided link to open the opportunity.
If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required for every bid.
Tips for a competitive response
When responding to an RFI, focus on clearly demonstrating your firm's capabilities and experience relevant to the requested services. Highlight any past performance with government agencies, especially those involving classified environments.
Provide specific examples of your expertise in event support, protocol, graphic design, and audio-visual services. Clearly articulate how your company can meet the diverse needs outlined in the RFI, including your capacity to provide all necessary resources.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Washington Headquarters Services (WHS); the original posting controls.