How to bid on the Memorial 100th Anniversary Festival for the City of Sacramento

What Sacramento is buying

The City of Sacramento’s Department of Convention and Cultural Services is seeking an experienced event producer to plan, coordinate, and deliver the entertainment and production for a one-evening festival-style concert on February 20, 2027.

The event will celebrate the Sacramento Memorial Auditorium’s 100th anniversary, highlight local talent, and reflect the city’s cultural heritage. This RFP may suit firms with relevant event production experience and the ability to provide the necessary services.

Key dates and the firm deadline

A mandatory pre-bid meeting is scheduled for November 2, 2026, at 9:00 a.m. The bid deadline is November 16, 2026, at 5:00 p.m. ET.

The City’s receiving deadline is absolute. Your electronic bid must reach PlanetBids before the deadline, so allow time for uploading, technical issues, and unexpected delays.

Who this opportunity suits

This RFP is aimed at experienced event producers able to plan and execute entertainment and production for a festival-style concert. The notice says bidders must be licensed to do business in California and qualified to provide the necessary services.

How to access and submit the RFP

Open the solicitation on the City of Sacramento’s PlanetBids portal. The public listing includes the scope, dates, and document list. PlanetBids may ask you to complete a human-check step before the page loads.

Register a free PlanetBids vendor account with the City to download the solicitation documents, receive addenda, and submit electronically. Submit through PlanetBids before the stated deadline.

Prepare a focused response

Read the full RFP and its attachments, including Attachment 4, and make a checklist of every requested response item. Attend the mandatory pre-bid meeting and review any questions, answers, updates, or addenda before finalizing your submission.

Explain your relevant event production experience and show clearly how your proposed approach addresses the celebration’s stated goals. Leave time to review the completed response and upload it well before the deadline.