How to bid on AV systems for the City of Carson Event Center

What the City is buying

The City of Carson is seeking an audiovisual systems integrator for a turnkey system serving its amphitheater, courtyard, main ballroom, and side ballrooms. The work includes design, engineering, equipment procurement, installation, integration, commissioning, and documentation.

The system must support live production, streaming, and events in indoor and outdoor venues. The City is looking for professional-grade equipment and system architecture suited to municipal use.

Key dates and the submission deadline

The RFP was published October 15, 2026. A mandatory pre-bid meeting is scheduled for October 29, 2026, at 9:00 AM.

Submit the electronic response before November 19, 2026, at 1:00 PM ET. PlanetBids closes at the deadline and will not accept late submissions. A response is accepted only after PlanetBids confirms submission with a confirmation number and timestamp.

Who this opportunity suits

This opportunity is suited to an audiovisual systems integrator with experience designing and delivering complete AV systems. Firms should be equipped to handle procurement, installation, integration, commissioning, and documentation across indoor and outdoor event spaces.

The relevant category is construction. The system is intended to support live production, streaming, and event use.

How to respond through PlanetBids

Find RFP 26-015 on the City of Carson’s PlanetBids listing. The scope, dates, and document list are public, but downloading documents, receiving addenda, and submitting electronically require a free PlanetBids vendor account registered with the agency. The portal may ask you to complete a “confirm you are human” check.

Submit questions or clarification requests through the PlanetBids Q&A tab by the deadline specified in the RFP. Check PlanetBids for formal addenda; information from other sources is unofficial and non-binding.

Upload required documents in PDF unless the RFP states otherwise. Check that every file is complete, legible, and accessible, then confirm PlanetBids provides a submission number and timestamp. For electronic submission technical issues, contact PlanetBids at (818) 992-1771.

Prepare a clear, complete response

Review the full scope, specifications, and document list before preparing your response. Explain how your proposed system and approach address the venues and support live production, streaming, and event needs. The City encourages recommendations that meet or exceed the examples described in the solicitation.

Allow time to check each required document and upload it well before the deadline. Keep a copy of your files and your PlanetBids submission confirmation. Remember that responses become City property and may become public records, except for information lawfully exempt from disclosure.