How to bid on ERP system procurement for the City of Eastvale

What Eastvale is buying

The City of Eastvale is seeking a cloud-based, integrated ERP system to replace its current system and support finance, human resources and payroll. The RFP also covers implementation services, including configuration, data migration, integrations, testing, training, go-live and post-implementation support.

The requested system should support administrative operations such as accounting, purchasing, benefits and payroll, with reporting, workflow, security and self-service capabilities. Optional functions include project accounting, fleet and inventory management, recruitment, onboarding, time and attendance, and offboarding. The City asks proposers to address and price applicable optional functionality they offer.

Key date and submission deadline

The RFP was published October 14, 2026. Proposals are due December 10, 2026, at 7:00 PM ET.

Submit electronically through the City’s PlanetBids listing before the deadline. The listing provides the solicitation documents, addenda and electronic bidding.

Who this opportunity suits

This RFP is suited to ERP software firms and implementation providers with public-sector experience, including firms that can provide the required services through clearly identified subcontractors or partners.

A proposer must have been continuously providing public-sector ERP software and implementation services for at least five years. It must also be able to provide the services in the scope, either directly or through identified subcontractors or partners.

How to access the RFP and respond

Open the City of Eastvale listing on PlanetBids. The scope, dates and document list are public; PlanetBids may first ask you to complete a brief human-verification check.

To download documents, receive addenda and submit electronically, register for a free PlanetBids vendor account with the City. Review the solicitation documents and submit your proposal through the portal before the stated deadline.

Prepare a clear, complete ERP proposal

Start by checking the minimum qualifications and confirming that your proposal explains how your firm or named partners meet them. Use the detailed requirements in Attachment A to organize your response and address the City’s finance, HR, payroll, integration, data conversion and other stated needs.

Describe your implementation approach in practical terms, including project management, configuration, migration, testing, training, documentation and support. Make clear which services your firm will deliver and which, if any, will come from identified partners.

Review the requested optional modules and include applicable functionality and pricing in Attachments A and B. Before submitting, check the PlanetBids listing for addenda and confirm that your electronic response is complete.