Bid guide
How to respond to the Pennsylvania DOC workforce scheduling RFI
What Pennsylvania DOC is looking for
The Pennsylvania Department of Corrections is seeking information about commercially available workforce scheduling and overtime management software for 22 state correctional institutions. The platform should support scheduling, roster management, overtime equalization, employee notifications, and staffing analytics, while accommodating institution-specific needs and collective bargaining provisions.
This is a Request for Information, not a solicitation. Vendors should treat it as a request to share information, not as a contract award competition.
Key date and what the deadline means
The RFI was published October 22, 2026. Responses are due November 19, 2026, at 10:00 AM ET.
Submit your response by the stated deadline and follow the instructions in the solicitation documents. The information provided does not describe what happens after the deadline.
Who this opportunity may suit
This RFI may suit vendors that provide commercial workforce scheduling or overtime management software and can describe how their platform addresses the listed functions across multiple institutions.
Relevant capabilities include roster management, overtime equalization, employee notifications, staffing analytics, and flexibility for institution-specific scheduling rules and collective bargaining provisions.
How to access the RFI and respond
Click “View original source” to open the opportunity on Pennsylvania eMarketplace; no login is needed to view it. Review the details and download the solicitation documents listed on that page.
Submit your response as the solicitation directs and before the deadline. Many Pennsylvania bids use the PA Supplier Portal, which offers free vendor registration, or direct responses to the listed contact. Follow the instructions for this RFI rather than assuming either method applies.
Prepare a clear, relevant response
Organize your response around the functions DOC identified. Explain how your solution handles scheduling, rosters, overtime equalization, employee notifications, and staffing analytics, and describe how it can accommodate different institution requirements and collective bargaining provisions.
Answer each prompt in the RFI documents directly, use concrete examples where appropriate, and check that your response follows the stated submission instructions. Because this is an RFI, focus on giving DOC useful information about your commercially available solution.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Department of Corrections; the original posting controls.