How to bid on Engineering Services for the Town of Ashland

What the Town of Ashland is buying

The Town of Ashland is looking for professional engineering services on an as-needed basis. This includes work on roadways, drainage projects, parks, and other municipal facilities. Services may involve surveying, developing specifications and bid documents, and assisting with construction materials testing and inspection.

The Town also needs help reviewing plans and documents submitted by developers for site plan and subdivision processes. Additionally, assistance is required to meet the Town's MS4 General Permit, VSMP regulation, and other stormwater-related requirements.

Key dates and deadlines

This solicitation was published on August 19, 2026. All responses must be submitted by September 16, 2026, at 12:00 PM ET. It is important to submit your response before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for professional engineering firms with expertise in civil engineering, particularly in areas like roadway design, drainage systems, park development, and municipal facility planning. Firms with experience in development review, stormwater management, and compliance with MS4 and VSMP regulations will find this relevant. Experience with state and federal funding requirements for projects is also beneficial.

How to respond to this solicitation

To access the full solicitation documents, you need to go to Virginia’s eVA eProcurement portal. The solicitation number is 126789. You can view the posting publicly without an account.

To submit a response, you must sign in with a free eVA vendor account. Make sure to complete your sign-in process and submit your response before the deadline of September 16, 2026, at 12:00 PM ET.

Tips for a competitive response

When preparing your response, clearly outline your firm's experience and qualifications in each of the project categories mentioned: roadway and drainage design, parks and municipal facilities, development review, and stormwater compliance. Provide specific examples of past projects that demonstrate your capabilities in these areas.

Highlight your understanding of Virginia's specific regulations, such as MS4 and VSMP. Detail your approach to providing on-call services, including how you manage project requests, staffing, and timelines. Ensure your proposal is well-organized, addresses all requirements in the solicitation, and clearly communicates your firm's value to the Town of Ashland.