How to bid on Employee Benefits Consulting and Administrative Services for Clay County Utility Authority

What the agency is buying

The Clay County Utility Authority (CCUA) is looking for a firm to provide comprehensive employee benefits consulting and administrative services. This includes financial analysis, vendor management, and compliance support for their fully insured benefits program. CCUA has approximately 200 employees and 330 covered lives, including dependents. Their current benefits package includes medical, dental, vision, life insurance, Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), and supplemental insurance.

The selected firm will help with benefits analysis, cost-management strategies, and employee communications. CCUA uses Workday Human Capital Management (HCM) and Benefits Administration modules, so experience with Workday is important. They are seeking a partner with expertise in fully insured benefit programs, alternative funding strategies, healthcare cost containment, and vendor negotiations.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on August 27, 2026. The deadline for submissions is September 22, 2026, at 2:00 PM ET. All proposals must be submitted by this time. Missing the deadline means your proposal will not be considered.

Who this opportunity suits

This opportunity is suitable for experienced employee benefits consulting and administrative services firms. The ideal firm will have demonstrated experience supporting Florida public sector employers, including municipalities, utilities, and special districts. Expertise in fully insured benefit programs and a strong understanding of Workday benefits administration processes are specifically requested. Firms with a focus on strategic benefits planning, proactive compliance support, and innovative cost-management solutions will be well-suited.

How to respond

To respond to this RFP, you need to access the opportunity on OpenGov Procurement, the agency's procurement portal. First, click the "View original source" link, which will take you directly to the project page on OpenGov. You may see a brief security check; allow it to complete.

Once on the project page, you will need to sign in or create a free vendor account. This account allows you to download all necessary plans and documents, ask questions about the RFP, join the planholders list to receive updates, and submit your proposal. Any addenda or important notices will be communicated through OpenGov, so having an account is essential to stay informed.

Practical tips for a competitive response

When preparing your proposal, clearly highlight your experience with Florida public sector employers, particularly utilities or special districts. Emphasize your expertise in fully insured benefit programs and any experience with alternative funding strategies. Since CCUA uses Workday, detail your understanding of Workday benefits administration processes, including eligibility management, payroll deduction coordination, and carrier integration.

Provide specific examples of how your firm has helped clients with healthcare cost containment, vendor negotiations, and strategic benefits planning. Outline your approach to compliance support and employee communications. Ensure your proposal directly addresses all requirements mentioned in the RFP to demonstrate a thorough understanding of CCUA's needs.