How to bid on Emergency Power Supply System Maintenance for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking information from vendors for ongoing maintenance, load testing, repair, and compliance services for its Emergency Power Supply System (EPSS) in Philadelphia, PA. This includes inspections, operational and load testing, troubleshooting, repairs, reporting, documentation, and emergency response.

Vendors will need to provide all necessary testing instruments, diagnostic equipment, and incidentals. This is an opportunity for businesses specializing in critical power infrastructure to support a vital government agency.

Key dates and what happens at the deadline

This is a Request for Information (RFI), published on September 11, 2026. The deadline for responses is September 22, 2026, at 10:00 AM ET. For an RFI, the agency is gathering information and feedback from potential vendors; there is no contract awarded at this stage. Your response helps the VA understand market capabilities and refine its requirements for a future solicitation.

Who this opportunity suits

This opportunity is suitable for firms with expertise in the maintenance, testing, and repair of emergency power supply systems, including generators, automatic transfer switches, and related electrical infrastructure. Businesses with experience in equipment maintenance, electrical services, or facility support services, particularly those familiar with compliance standards for critical power systems, would be a good fit. The relevant category is equipment maintenance.

How to respond

To access the full RFI details, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all associated documents, though this is not always required for every bid.

Tips for preparing a competitive RFI response

When responding to an RFI, focus on clearly demonstrating your company's capabilities and experience relevant to the services requested. Highlight your technical expertise in EPSS maintenance, including your ability to perform inspections, various types of testing, troubleshooting, and repairs. Detail the testing instruments and diagnostic equipment you possess or can readily provide.

Emphasize your capacity for emergency response and your understanding of documentation and reporting requirements. Even though it's not a binding offer, a well-structured and informative RFI response can position your company favorably for future solicitations from the VA.