Bid guide
How to bid on Easement Clearing Services for James City Service Authority
What James City Service Authority is buying
The James City Service Authority is looking for a contractor to provide easement clearing services in James City County, Virginia. This work involves supplying all necessary labor, materials, equipment, and services.
A key part of this contract is herbicide application. The contractor must use Virginia Commercial Applicators certified in Category 5A (Aquatic Pest Control) and Category 6 (Right of Way Pest Control). Inspections will be conducted by the Authority 15 to 30 days after herbicide application to check its effectiveness.
Key dates and what happens at the deadline
This solicitation was published on August 27, 2026. The deadline for responses is September 18, 2026, at 10:00 AM ET. All responses must be submitted by this time.
It is important to complete your submission well before the deadline to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for firms with expertise in professional easement clearing and maintenance, particularly those with certified herbicide application capabilities.
Vendors must have Virginia Commercial Applicators with Category 5A and Category 6 certifications. This is a critical requirement for any company considering this bid.
How to respond to this solicitation
To access the full details and respond to this solicitation, you need to visit eVA, Virginia's eProcurement portal. The solicitation number is 127315.
You can view the posting publicly without an account. However, to submit a response, you must sign in with a free eVA vendor account before the September 18, 2026 deadline.
Tips for a competitive response
Ensure your proposal clearly outlines your experience with similar easement clearing projects, especially those involving herbicide applications. Highlight your team's certifications, particularly the required Virginia Commercial Applicator certifications for Category 5A and Category 6.
Detail your proposed methods for herbicide application and how you will ensure compliance with all relevant laws and regulations. Provide a clear plan for managing labor, materials, and equipment to meet the project's scope. Emphasize your quality control processes, especially regarding post-application inspections and effectiveness.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from James City Service Authority; the original posting controls.