Bid guide
How to bid on DSS Server Room HVAC Replacement for the City of Winston-Salem
What the agency is buying
The City of Winston-Salem is looking for a vendor to replace existing HVAC systems and install a new HVAC system for the server room at the Forsyth County Department of Social Services. This is an opportunity for businesses specializing in heating, ventilation, and air conditioning services to work with a local government agency.
Key dates and deadlines
The solicitation was published on September 11, 2026. A mandatory site visit is scheduled for September 15 and 16, 2026, from 8:00 AM to 3:00 PM. All questions regarding the bid are due by September 23, 2026, at 5:00 PM ET. The final deadline for submitting your response is September 30, 2026, at 1:00 PM ET. Responses received after this time will not be considered.
Who this opportunity suits
This opportunity is suitable for HVAC contractors and technology service providers with experience in server room environmental controls. Firms with expertise in installing and maintaining specialized cooling systems for critical IT infrastructure will find this bid relevant. The project is categorized under technology, indicating a need for precise and reliable solutions.
How to respond
To access the full bid document, you must send an email request to the address provided in the original posting. After obtaining the documents, review them carefully. Attend the mandatory site visit on September 15 or 16, 2026, between 8:00 AM and 3:00 PM. Submit any questions by September 23, 2026, at 5:00 PM ET. Finally, submit your complete response as directed in the bid document before the September 30, 2026, 1:00 PM ET deadline.
Tips for a competitive response
Since a site visit is mandatory, ensure your team attends to fully understand the existing conditions and scope of work. This will help you prepare an accurate and competitive proposal. Pay close attention to any specific requirements for server room HVAC systems, such as redundancy, monitoring, and energy efficiency. Clearly outline your proposed equipment, installation plan, and timeline. Provide detailed cost breakdowns and demonstrate your firm's experience with similar projects to strengthen your bid.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Winston-Salem; the original posting controls.