How to respond to Iowa DPS’s Digital Evidence Management System RFI

What Iowa DPS is researching

The Iowa Department of Management, on behalf of the Iowa Department of Public Safety, is gathering information about digital evidence management platforms and implementation approaches. The proposed agency-wide system would support evidence intake, storage, management, sharing, retention, legal holds, audit trails, and chain-of-custody controls.

This is market research and planning, not a purchase request. Responses will help DPS assess the market, technical and security considerations, integration planning, cost and effort estimates, and possible future procurement.

Deadline and what it means

The response deadline is November 19, 2026, at 4:00 PM ET. Submit your response as the posting directs before that time.

Because this is an RFI, the agency is seeking information to support planning rather than asking vendors to fulfill a purchase through this notice.

Who this opportunity suits

This RFI may suit technology firms that provide digital evidence management platforms or related implementation approaches. Relevant capabilities include centralized evidence workflows, retention and legal holds, secure sharing, audit trails, and chain-of-custody controls.

Vendors able to explain how their approach supports agency-wide consistency, metadata and hashing practices, records-retention workflows, and integration planning may have useful information to share.

How to find the posting and respond

Find solicitation RFI-532-2541-2027 on the State of Iowa Bid Opportunities board. Use “View original source” to open the posting. Viewing the posting and its document list is public and does not require an account.

Review the posting and its documents for response instructions, then submit your response as directed before the deadline. The listed agency contact is Central Procurement at [email protected].

Prepare a clear, useful RFI response

Describe your platform and implementation approach in terms that map to the needs stated in the RFI. Explain how evidence intake, storage, sharing, retention, legal holds, audit trails, and chain of custody are handled, and be specific about relevant metadata, hashing, and records-retention workflows.

Address technical and security considerations and integration planning in a direct, organized way. If you provide cost or level-of-effort estimates, state the assumptions behind them so DPS can use the information for planning.

Follow the posting’s response instructions and check that your submission is complete and delivered before the deadline.