Bid guide
How to bid on student transportation for the Baumholder Military Community, Germany
What the agency is buying and why it matters
The Department of Defense Education Activity (DoDEA) is looking for companies to provide daily student bus transportation services to the Baumholder Military Community in Germany. This includes providing drivers, safety attendants, supervision, equipment, and all related services.
This is a Request for Information (RFI), not a contract bid. DoDEA is conducting market research to identify qualified companies. If a contract is awarded in the future, performance is planned to begin on August 1, 2027. This is an opportunity for transportation companies to show their capabilities for a potential future contract.
Key dates and what happens at the deadline
Responses to this RFI are due by September 16, 2026, at 12:00 PM Eastern Daylight Time (EDT). All submissions must be sent electronically by this deadline. This is a firm deadline, and late submissions will not be considered.
After the deadline, DoDEA will review the submitted capability statements and rough order of magnitude cost estimates to inform their planning for a potential future solicitation. This RFI does not obligate the government to any current or future commitments.
Who this opportunity suits
This opportunity is suitable for transportation companies with experience in providing student bus services, especially those capable of operating in Germany. The North American Industry Classification System (NAICS) code for this type of service is 485410, School and Employee Bus Transportation, with a size standard of $30.0 million.
Companies should be able to provide all necessary personnel, services, supplies, and equipment, and comply with both DoDEA and Host Nation requirements for student transportation.
How to respond to this RFI
To respond, you need to submit a statement of interest, a capability statement (maximum 3 pages), and a non-binding Rough Order of Magnitude (ROM) cost estimate. The capability statement should detail your company's qualifications, relevant experience, technical capabilities, CAGE/NCAGE code, Unique Entity ID (UEI), business size, and socio-economic status.
Submissions and inquiries must be sent electronically to Zlata Dale at [email protected] and Sidnie Miranda at [email protected]. The email subject line must state “HE125427REBAUMHOLDER”. Telephone calls will not be accepted. You must have an active System for Award Management (SAM) registration to be eligible for any future contract award.
Tips for preparing a competitive response
Even though this is an RFI, a well-prepared response can make a strong impression. Clearly articulate your company's specific experience with student transportation, especially in an international or military community context if applicable. Highlight any experience with host nation requirements or similar logistical challenges.
Ensure your capability statement is concise and directly addresses the draft scope of work. For the ROM cost estimate, use the provided Attachment 1 and ensure it reflects a realistic understanding of the services required, even though it is non-binding. Double-check all submission instructions, especially the email subject line and recipient addresses, to ensure your response is received correctly.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense Education Activity (DODEA); the original posting controls.