How to bid on a Digital Inventory Management System for the DEPT of Defense

What the Air Force is buying and why it matters

The Department of the Air Force needs a commercial digital inventory management system for Camp Guernsey, Wyoming. This system will help manage inventory accountability, track assets, handle consumable supplies, and manage digital hand receipts.

The Air Force is looking for a system that is either SmarTrack or an equivalent, capable of barcode or QR code identification, inventory reporting, automated stock threshold notifications, and an administrative dashboard. The entire system, including setup, implementation, training, and support, must be delivered within a 90-day period.

This is a 100% small business set-aside opportunity, making it exclusively available to small businesses. The government intends to award a Firm Fixed-Price Commercial Award.

Key dates and what happens at the deadline

Questions regarding this solicitation are due by September 8, 2026, at 2:00 PM Mountain Time. All questions must be emailed to [email protected] and [email protected].

Your complete responses and quotes must be received no later than September 14, 2026, at 2:00 PM Mountain Time. Submissions should be emailed to [email protected] and [email protected]. Late submissions will generally not be considered unless specific conditions are met by the Contracting Officer.

Offerors must agree to hold their prices firm until October 1, 2026.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in digital inventory management systems, asset tracking solutions, or supply chain software. The NAICS code for this procurement is 334118, which covers Computer Peripheral Equipment Manufacturing, with a small business size standard of 1,000 employees.

Vendors should be capable of providing a comprehensive commercial off-the-shelf (COTS) solution that includes all necessary management, labor, supervision, equipment, software, materials, transportation, licenses, training, and technical support. Experience with systems similar to SmarTrack is beneficial.

How to respond to this solicitation

To access the full details and attachments for this solicitation, you will need to view the original source on the portal. Sometimes the first click on the portal's link takes you to the homepage, so you may need to click it again to reach the specific bid.

You may need to create a free account on the portal to view all the documents, though for some bids, this is not required. Once you have reviewed the attachments, especially the Performance Work Statement (Attachment 1) and Salient Characteristics (Attachment 1a), prepare your response.

Your offer must include the solicitation number, your company's name, address, and telephone number, your Unique Entity Identifier (UEI), and a completed Attachment 4 – Contractor Response Form. You must also provide pricing for CLIN 0001: Digital Inventory Management System, including unit price and extended price. Ensure your company is registered in the System for Award Management (SAM) at the time of submission, as this is a mandatory requirement for eligibility.

Practical tips for a competitive response

Carefully read all attachments, especially the Performance Work Statement (PWS) and Salient Characteristics. Your proposed system must meet all specified requirements, including being a brand name or equal to SmarTrack. Clearly demonstrate how your solution fulfills each characteristic.

Pay close attention to the instructions for offerors, specifically RFO 52.212-1. Ensure all required information is included in your submission, such as your UEI and a completed Contractor Response Form. Incomplete submissions can lead to disqualification.

Since this is a Firm Fixed-Price award, ensure your pricing is comprehensive and covers all aspects of the work described in the PWS, including all labor, software, equipment, training, and support for the 90-day performance period. Double-check your calculations for CLIN 0001.

Submit your questions by the deadline of September 8, 2026, to clarify any ambiguities. This shows proactive engagement and helps you submit a more accurate and compliant quote. Remember to email both contacts provided.