How to bid on Sally Port Asphalt Repair for DHS Human Services

What the agency is buying

The Illinois Department of Human Services (DHS) needs a contractor to remove and replace approximately 3,400 square feet of asphalt roadway. This work is for the Sally Port entrance area at the Treatment and Detention Facility in Rushville, Illinois.

The project includes specific asphalt and aggregate layers, setting up traffic safety barriers, removing all debris, and restoring any damaged landscaping to its original condition. This opportunity is specifically for vendors participating in the Illinois Small Business Set-Aside Program.

Key dates and deadlines

The solicitation was published on August 28, 2026. All responses must be submitted by September 15, 2026, at 3:00 PM ET. The entire project must be completed by June 30, 2027.

Who this opportunity suits

This project is suitable for construction firms specializing in asphalt paving and road repair. It is specifically limited to small businesses that are part of the Illinois Small Business Set-Aside Program. Vendors should have experience with similar scope, including site preparation, asphalt layering, and site restoration.

The work involves a specific area of 3,400 square feet, requiring attention to detail regarding material specifications and safety protocols for vehicle and pedestrian traffic.

How to respond

To access the full solicitation documents, you need to go to the BidBuy portal. The bid's detail page is publicly viewable, and the documents are listed there.

To submit an electronic quote, you must register for a free vendor account on the BidBuy portal. If you prefer not to quote electronically, follow the specific submission instructions provided within the bid documents. Ensure your response is submitted before the stated deadline.

Tips for a competitive response

Carefully review all specifications for the asphalt and aggregate layers to ensure your proposal meets the exact requirements. Detail your plan for traffic safety, including the use of barricades, cones, or barrier tape, to show your understanding of public and worker safety.

Outline your approach to debris removal and landscaping restoration, as these are explicit requirements. Since this is a small business set-aside, highlight your firm's qualifications and experience as an Illinois small business. Clearly state your ability to complete the project by the June 30, 2027 deadline.