Bid guide
How to bid on Deschutes NF Miller ST HVAC Updates for the Department of Agriculture
What the agency is buying and why it matters
The USDA Forest Service needs a contractor to replace the HVAC system at the Miller Avenue Fire Building in Bend, Oregon. This project involves removing the old air-conditioning system, cooling coil, furnace, and associated components. The contractor will then install a new 4-ton AC system and a compatible 100,000 BTU gas furnace, including all necessary labor, materials, and equipment.
This is an opportunity for businesses already approved under the Northwest Facilities Maintenance and Construction (FMAC) Blanket Purchase Agreement (BPA) to secure work with the Forest Service. It ensures a functional heating and cooling system for a critical facility.
Key dates and what happens at the deadline
This opportunity was published on August 21, 2026. The deadline for responses is September 18, 2026, at 7:00 PM ET. At the deadline, the government will review submissions from the eligible contractors.
It is important to note that this is not an open solicitation for new contractors. This notice is for a competitive call order under an existing BPA. Only the 21 companies already approved under the Northwest Facilities Maintenance and Construction BPA will receive the solicitation via email.
Who this opportunity suits
This opportunity is specifically for the 21 businesses that are already approved under the USDA Forest Service's Northwest Facilities Maintenance and Construction (FMAC) Blanket Purchase Agreement (BPA). It is a construction project focused on HVAC system replacement.
Firms specializing in facilities maintenance and construction, particularly those with expertise in HVAC installation and removal, and who are already on the specified BPA, are suited for this work.
How to respond
If your company is one of the 21 approved businesses on the Northwest Facilities Maintenance and Construction BPA, you will receive the Call Order solicitation via email. Any updates or changes to the Request for Quote (RFQ) will also be sent to you by email.
This notice is not a request for proposals from new vendors, and the government will not provide feedback on submissions made in response to this synopsis.
Tips for preparing a competitive response
Even for a BPA call order, a strong response is key. Ensure your proposal clearly outlines your approach to removing the old system and installing the new 4-ton AC and 100,000 BTU gas furnace. Detail the materials, equipment, and labor you will provide.
Highlight your experience with similar HVAC replacement projects, especially in government or commercial settings. Emphasize your ability to deliver a fully operational system efficiently and according to specifications. Pay close attention to all requirements in the RFQ you receive via email, and submit your response well before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Forest Service; the original posting controls.