How to bid on Belly Dump Trailer Reconditioning for Deschutes National Forest

What the agency is buying

The Department of Agriculture, for the Deschutes National Forest in Bend, Oregon, needs a contractor to completely recondition two belly dump trailers. This work is extensive and includes full structural refurbishment, replacement of critical mechanical systems, and modernization of electrical, air, and safety components.

Specific tasks involve full frame inspection and reinforcement, crack repair, straightening, and replacement of structural elements. The contractor will also replace the suspension and axles, install a new kingpin and upper coupler components if needed, and overhaul the electrical and air systems. The hopper and gate systems will be rebuilt with a new AR liner, rebushed hinges, and new cylinders.

Further requirements include new hardware, updated safety equipment, a new landing gear assembly, new fender and mudflap systems, and new wheels and tires. Finally, both trailers must be sandblasted, surface prepared, primed, and repainted to ensure long-term durability. The goal is to return the trailers to safe, reliable, and fully operational condition.

Key dates and deadlines

This solicitation was published on September 04, 2026. All quotations are due by September 15, 2026, at 3:00 PM ET. This is a firm deadline, and late submissions may not be considered by the agency.

Who this opportunity suits

This opportunity is a total small business set-aside. It is suitable for small businesses specializing in equipment repair, heavy machinery maintenance, or vehicle reconditioning. The applicable North American Industry Classification Standard (NAICS) Code is 811310, which covers Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard for this NAICS code is $12.5 million.

Firms with expertise in structural welding, mechanical system overhauls, electrical and air system diagnostics, and industrial painting will find this bid relevant.

How to respond

This is a Request for Quotation (RFQ) under solicitation number 1240BE26Q0108. To access the solicitation details and prepare your response, you need to view the original source on the government portal. You may need to click the 'View original source' link twice if the first click takes you to the portal's homepage.

While some documents may be viewable without an account, you might need to create a free account on the portal to access all solicitation documents or to submit your quotation. Ensure you review all provided documents thoroughly to understand the full scope of work and submission requirements.

Tips for a competitive response

When preparing your quotation, clearly detail your experience with similar reconditioning projects, especially those involving heavy-duty trailers or equipment. Highlight your capabilities in structural repair, mechanical system replacement, and industrial painting.

Provide a comprehensive breakdown of your proposed approach for each reconditioning task, demonstrating your understanding of the technical requirements. Ensure your pricing is competitive and reflects the extensive nature of the work. Double-check that all required forms and documentation are completed accurately and submitted before the deadline.