Bid guide
How to bid on HVAC System Replacement and Electrification for RI DEM
What the agency is buying
The Rhode Island Department of Environmental Management (DEM) is seeking quotes to remove existing fossil-fuel heating and split cooling equipment at the NBNERR Field Station on Prudence Island. The project involves installing a new, fully electric, high-efficiency heat pump HVAC system.
Key dates and deadlines
This Request for Quotation (RFQ) was published on September 04, 2026. All responses must be submitted by October 05, 2026, at 11:00 AM ET. A non-mandatory prebid conference is scheduled for September 17, 2026, at 2:30 p.m. at 55 South Reserve Drive, Prudence Island, Rhode Island.
Who this opportunity suits
This opportunity is suitable for construction firms specializing in HVAC system installation, particularly those with experience in heat pump systems and electrification projects. Vendors should be qualified to perform work involving the removal of old equipment and the installation of new, high-efficiency units.
How to respond
To access the full solicitation documents and response instructions, you need to go to Ocean State Procures (OSP), Rhode Island's statewide procurement portal. Viewing the bid details is public and does not require an account. However, to download documents or submit your response, you will need a free OSP (WebProcure) account. Ensure you submit your response before the stated deadline.
Tips for a competitive response
Carefully review all solicitation documents to understand the scope of work and specific requirements for the new HVAC system. Attend the non-mandatory prebid conference if possible, as it can provide valuable insights and allow you to ask questions directly. Clearly detail your experience with similar electrification and heat pump installation projects. Ensure your quote is comprehensive and addresses all aspects of the project, including equipment removal and new system installation. Double-check that all required forms and documentation are completed accurately and submitted on time through the Ocean State Procures portal.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State of Rhode Island; the original posting controls.