How to bid on CTI Cryo-Torr Cryopump and Helium Compressors for Brookhaven Science Associates

What Brookhaven Science Associates is buying

Brookhaven National Laboratory, managed by Brookhaven Science Associates, is seeking quotes for specific cryopump and helium compressor parts. They need eight units of part number 8135717G001 and three units of part number 8032549G001.

This is an opportunity for vendors who supply specialized scientific equipment or components, particularly those related to cryogenics or vacuum systems. The agency plans to issue a firm-fixed-price purchase order to the successful bidder.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on September 10, 2026. All quotes must be submitted by September 25, 2026, at 5:00 PM ET. Submissions received after this time may be considered late.

The agency will privately open all quotations. Late submissions will only be considered if it is in Brookhaven Science Associates' best interest. Pricing provided in your quote must remain valid for at least 60 days from the due date.

Who this opportunity suits

This opportunity is suitable for businesses that supply specialized industrial or scientific equipment, particularly components for cryopumps and helium compressors. Vendors should be able to provide specific part numbers and meet technical requirements.

Firms with experience in facilities maintenance, scientific instrumentation, or industrial supply chains, especially those dealing with vacuum technology or cryogenic systems, would find this relevant.

How to respond to this solicitation

To access the full details of this opportunity, you need to click the “View original source” link on the portal. If the first click takes you to the portal's homepage, simply click the link again to go directly to the bid.

You may need to create a free account on the portal to view all associated documents, though this is not always required for every bid. Your quote must include lead time, country of origin, applicable ECCN and HTS codes, shipping terms, and all required costs.

Practical tips for preparing a competitive response

Ensure your quote is comprehensive and clearly lists all costs, including freight, tariffs, packing, and handling, incorporated into the item price. The purchase order will not have separate line items for these charges. If items are over 150 lbs and all-inclusive pricing is not available for foreign products, be prepared for BNL to be the Importer of Record and to use their designated freight forwarder.

Pay close attention to the specific part numbers and quantities requested to avoid any discrepancies. Clearly state the country of origin for each item. Providing your Unique Entity Identifier (UEI) and any published price lists, if available, can also be beneficial.

Since the award will go to the lowest-priced offer that meets all technical requirements, ensure your pricing is competitive while still covering all necessary costs and maintaining validity for at least 60 days.