How to bid on a Contractor-Hosted Fully Integrated Records Facility for HHS

What the agency is buying

The Department of Health and Human Services (HHS) is seeking a contractor to provide a fully integrated records facility, hosted by the contractor. This will be an Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

The government expects to award one five-year IDIQ contract. Task orders under this contract may use various pricing types, including time-and-materials, labor-hour, firm-fixed-price, or a combination of these.

Key dates and deadlines

This solicitation was published on September 04, 2026. Proposals are due by September 21, 2026, at 2:00 PM ET. It is important to submit your proposal before this deadline.

Who this opportunity suits

This opportunity is exclusively set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Your firm's SDVOSB status must be determined by the Small Business Administration (SBA) in accordance with 13 CFR part 128.

This contract is suitable for professional services firms that can provide and manage a contractor-hosted, fully integrated records facility.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid.

You may need to create a free account on the portal to view all the documents. Carefully review RFP 75F40126R00009, its Statement of Work Appendices (Appendix 1 through 5), and Attachments B through K for complete instructions on submitting questions and proposals.

Tips for a competitive response

Given this is an IDIQ contract, clearly demonstrate your firm's capability to handle various task order types, including time-and-materials, labor-hour, and firm-fixed-price. Provide examples of past performance with similar contract structures.

Since this is an SDVOSB set-aside, ensure your firm's certification is current and clearly verifiable. Pay close attention to all instructions for submitting questions and proposals within the specified deadlines to avoid disqualification.