Bid guide
How to bid on Heat Exchanger and Cooler Cleaning Support for the DEPT of Defense
What the agency is buying and why it matters
The Department of Defense, specifically the Southwest Regional Maintenance Center (SWRMC), is seeking information from companies that can provide cleaning services for heat exchangers, condensers, and coolers. This work involves using high-pressure water, mechanical, or acid methods on U.S. Navy and other government vessels.
This is a request for information (RFI) for a potential follow-on multiple-award, fixed-price indefinite delivery, indefinite quantity (IDIQ) contract. Responding to this RFI allows your company to inform SWRMC about your capabilities and interest, which can influence the final solicitation.
Key dates and what happens at the deadline
This RFI was published on September 01, 2026. Responses are due by September 15, 2026, at 6:00 PM ET. This translates to 2:00 PM San Diego time.
At the deadline, SWRMC will stop accepting responses to this RFI. The information gathered will help the agency prepare for a future Request for Proposals (RFP), which is tentatively expected around November 30, 2026.
Who this opportunity suits
This opportunity is suitable for companies with experience in industrial cleaning, particularly those familiar with heat exchangers, condensers, and coolers. Experience working on U.S. Navy ships and other government vessels is highly relevant.
SWRMC is especially interested in small business participation. The applicable NAICS code is 336611, Ship Building and Repair, which has a small business size standard of 1,300 employees.
How to respond
To respond, you need to submit a letter of interest on company letterhead. This letter should include your company's name, telephone number, mailing address, and email address for a single point of contact. The letter must be scanned and emailed to Natalie Arenz at [email protected] and Alisha Bloor at [email protected]. The subject line of your email should be "CIS Heat Exchanger and Cooler Cleaning Support Contract SOURCES SOUGHT NOTICE."
Your response should include a brief description of your company and its capabilities related to the draft Statement of Work. You must also answer specific questions provided in the RFI, covering your business size, website, past performance, experience with U.S. Navy vessels, and intent to submit a proposal for the anticipated contract. Limit your entire response to no more than five pages.
Tips for preparing a competitive response
Carefully review the draft Statement of Work to ensure your capabilities align with the required services. Tailor your company description and examples of past performance to directly address the cleaning methods (high-pressure water jet, mechanical, and/or acid) and equipment (heat exchangers, condensers, coolers) mentioned.
When answering the specific questions, be clear and concise. Provide concrete examples of relevant and recent past performance (within three years) to demonstrate your company's satisfactory record. If you have experience with U.S. Navy ships or other government vessels, highlight this prominently. Even though this is an RFI, a well-structured and informative response can position your company favorably for the future RFP.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Navy; the original posting controls.