How to bid on oil-water separator cleaning for the Department of the Air Force

What the Air Force is buying

The Department of the Air Force is seeking a contractor to pump, clean, and inspect two 10,000-gallon underground oil-water separators at the 934th Airlift Wing in Minneapolis. The work also includes non-hazardous waste disposal, with hazardous waste disposal offered as an option.

This is a 100% small-business set-aside under NAICS 541990, with a stated size standard of $19.5 million. The Air Force anticipates one award. Quotes will be evaluated on best value using price, technical approach, and past performance.

Key dates and the quote deadline

The optional site visit is scheduled for November 5, 2026, at 9:00 a.m. at the 934th Airlift Wing. Site visit attendees must submit an Entry Access List request by November 3, 2026, at 3:00 p.m.

Written quotes are due November 12, 2026, at 12:00 p.m. Central time. The listing gives 1:00 p.m. ET, which is the same time. Late quotes may be rejected at the Contracting Officer’s discretion. Quotes must remain valid through December 30, 2026. The notice says funds are not presently available, so no award will be made until funds are appropriated.

Who this opportunity suits

This opportunity fits a small business able to handle pumping, cleaning, and inspection of underground oil-water separators, along with waste disposal. A vendor considering the optional hazardous waste disposal line should be prepared to address that work in its response.

The notice says offerors must be authorized, qualified, and certified vendors, registered in SAM, and have completed the online representations and certifications in that registration.

How to access the bid and submit a quote

Use the portal’s “View original source” option to open the opportunity. If the first click takes you to the portal homepage, click it again to reach the bid. A free account may be needed to view documents, though some bids are available without one.

The notice says a separate written solicitation will not be issued. Review the listed attachments, including the performance work statement, wage determination, clauses, and separator information. Email written quotes and questions to the Contracting Officer and Contracting Specialist at [email protected] and [email protected]. Emailed quotes are preferred; oral offers are not accepted. Questions submitted within two days of closing may be answered at the Contracting Officer’s discretion.

To attend the optional site visit, contact the listed officials for details and request and complete the Entry Access List form. Send it to [email protected] by the stated deadline. Attendees need proper identification; the notice says REAL ID is in force and people without REAL ID must bring additional identification such as a passport or birth certificate.

Prepare a clear, complete response

Explain how your team will pump, clean, and inspect both separators, and how you will manage the required non-hazardous waste disposal. Price the optional hazardous waste disposal separately if you are offering it, and make clear which line items your quote covers.

Use the performance work statement and other attachments to shape your technical approach. Address the requested work directly, show relevant past performance, and check that your pricing and quote validity meet the notice’s terms.

Allow time to confirm SAM registration and representations and certifications, review the incorporated provisions and clauses, and send the quote before the deadline. If you plan to visit the site, submit the access information by the earlier Entry Access List deadline.