Bid guide
How to bid on clean heat rebate administration for the City of Seattle
What Seattle is buying
The City of Seattle is seeking a consultant to administer rebates that help homeowners replace oil heating systems with efficient electric heat pumps. The work includes paying rebates, coordinating participating contractors, securely managing customer data and marketing an accessible program.
Subject to available budget, the City may expand incentives to include gas heating systems and heat pump water heaters. This opportunity may suit firms with experience operating customer-facing rebate or energy programs.
Deadline and questions
Proposals are due November 13, 2026, at 8:00 PM ET. The provided information does not give a question deadline or a separate submission deadline beyond the proposal deadline.
Plan your response around the stated deadline. Check the OpenGov project page for the current solicitation details and any addenda.
Who this opportunity suits
This professional-services opportunity is suited to consultants able to administer homeowner rebates, coordinate contractor networks, protect participant data and support effective program marketing.
Relevant experience may include clean-energy or home-upgrade programs, rebate processing, contractor engagement, accessible customer service and outreach to households in overburdened communities.
How to access and respond
Open the opportunity on OpenGov Procurement using the “View original source” option. A brief security check may appear the first time; wait for it to finish and the project page to load.
Sign in or create a free vendor account to download plans, ask questions, join the planholders list and submit your response. OpenGov provides addenda notices. Submit before the stated deadline.
Prepare a strong response
Explain how your team would handle the full customer process, from contractor coordination and rebate payment through participant data management and program marketing. Describe relevant experience and how you would keep the process accessible to homeowners.
Use a clear work plan, identify who would lead each part of the work and show how your approach would protect customer information. Review the solicitation and addenda carefully, and make sure your response addresses every requested item before submitting.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Seattle; the original posting controls.