Bid guide
How to bid on UCLA’s CHS fire sprinkler retrofit executive architect RFQ
What UCLA is buying
UCLA Capital Programs is seeking an Executive Architect for a fire sprinkler retrofit in the School of Medicine East building, part of the Center for Health Sciences complex in Los Angeles. The project covers about 10,666 square feet on the fifth and sixth floors.
The work includes design for sprinkler main supply lines in public corridors, along with ceiling replacement and changes to lighting, mechanical diffusers, existing ceiling devices, and ducts. Construction costs are estimated at $3 million to $4 million, though the scope may be phased or prioritized to match available funds. Implementation depends on funding, and final appointment is contingent on project approval.
Key dates and the deadline
The RFQ packet is scheduled to be available October 23, 2026. Questions are due October 30 at 10:00 a.m. The response deadline is November 16, 2026, at 10:00 a.m. Pacific time.
The supplied listing also gives 1:00 p.m. ET for the deadline; that is the same time as 10:00 a.m. Pacific. Submit by the Pacific deadline and follow the RFQ’s instructions for where and how to send the response.
Who this opportunity may suit
This RFQ is for an executive architect, so it may suit architecture firms with relevant experience designing retrofit work in occupied institutional or laboratory buildings. The project involves coordinating sprinkler mains with ceilings, lighting, mechanical diffusers, ducts, and existing building systems.
The RFQ says the design must comply with the University of California Policy on Sustainable Practices. Candidate firms may be asked to show evidence of an Equal Employment Opportunity policy.
How to access and submit the RFQ
Use the UCLA Capital Programs project advertisement or the UCLA Online Planroom to locate the solicitation. A free Planroom account is required to download the packet. In the Planroom, open the RFQ tab, search for the project, then use the project’s RFQ Document tab.
Download the RFQ, the Planroom RFQ-Upload Instructions, and the Appendix C and D Instructions. The advertisement warns that failure to follow the document instructions could result in a submission being overlooked. Submit as the advertisement directs before 10:00 a.m. Pacific on November 16.
Prepare a focused response
Read the complete RFQ and Attachment A, which contains the selection criteria. Organize the response around those criteria and make it easy for reviewers to find the information requested.
Explain your firm’s relevant retrofit design experience and how it coordinates fire protection, ceilings, lighting, mechanical systems, and existing conditions. Check the Planroom for addenda, follow its upload instructions carefully, and leave time to verify that every required file has been submitted.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from University of California, Los Angeles (UCLA Capital Programs); the original posting controls.