Bid guide
How to bid on CGC Polar Star Pump Parts for Homeland Security, Department of
What the Coast Guard is buying
The U.S. Coast Guard needs specific parts for pumps installed on the USCGC Polar Star. This is a request for proposal (RFP) for a firm fixed-price contract. The contractor will supply the exact parts and quantities listed in the Statement of Work (SOW).
All parts must meet the specifications in the SOW and be compatible with the installed pumps. Offerors must provide documentation like OEM part numbers, datasheets, or OEM certification to prove compatibility. Delivery is required in Seattle, Washington.
Key dates and deadlines
This solicitation was published on September 10, 2026. Proposals must be submitted no later than 12:00 PM Pacific Time on October 10, 2026. The required delivery date for the parts is November 1, 2026, to ensure arrival before the ship’s patrol period.
If your standard lead time extends beyond the required delivery date, you must provide current, verifiable OEM lead time information with your quote.
Who this opportunity suits
This opportunity is suitable for businesses that can supply specific equipment parts, particularly those with access to original equipment manufacturer (OEM) documentation. This procurement is not set aside for small businesses, meaning firms of all sizes can compete.
Vendors should specialize in equipment supply, especially for marine or industrial pump components. The government has not determined any items are non-available, but offerors must identify any non-domestic end products and provide country-of-origin information.
How to respond
To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view documents.
Proposals must be submitted to Dylan Eldridge at [email protected] and carbon copied to Ofelia Condulle at [email protected]. For technical questions, contact [email protected].
Tips for a competitive response
Carefully review the Statement of Work to ensure you can provide the exact parts and quantities requested. Pay close attention to model and motor numbers provided to guarantee compatibility.
Ensure all required documentation, such as OEM part numbers, datasheets, or OEM certification, is included to demonstrate compatibility. Clearly state any components that are not domestic end products, along with their country-of-origin and technical information. Confirm your ability to meet the November 1, 2026, delivery deadline in Seattle, Washington.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from US Coast Guard; the original posting controls.