How to bid on Lube Oil for the CGC Polar Star, Department of Homeland Security

What the agency is buying

The U.S. Coast Guard needs 16,000 gallons of Shell Gadinia S3 40W lubricating oil. This oil is for the USCGC Polar Star and must be delivered by truck to USCG Base Seattle, Pier 46F. The delivery period is planned for late September through October 2026.

A key requirement is that the vendor must provide and place a 600-foot boom around the ship before and during the oil transfer. This is an environmental protection measure.

Key dates and deadlines

The solicitation was published on September 04, 2026. All bids must be submitted by September 15, 2026, at 6:00 PM ET. It is important to submit your bid on time, as late submissions are generally not accepted.

Who this opportunity suits

This opportunity is suitable for businesses that can supply and deliver large quantities of specific lubricating oil. Firms with experience in environmental protection measures, such as deploying oil booms, will also find this relevant. The category for this bid is environmental.

Vendors should be capable of truck delivery to a military base in Seattle, Washington, and have the necessary equipment and expertise for safe oil transfer operations.

How to respond

To access the full details of this opportunity, click “View original source” above to open the opportunity on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

All bids must be sent via email to [email protected], and you must copy [email protected] on your submission. For any technical questions regarding the requirements, contact [email protected] or [email protected].

Tips for a competitive response

This award will be made using the Lowest Price Technically Acceptable (LPTA) method. This means your bid must first meet all technical requirements exactly as specified. Once technical acceptability is confirmed, the contract will be awarded to the vendor offering the lowest price.

Ensure your proposal clearly addresses all requirements, including the specific oil type and quantity, the delivery location and timeframe, and the provision and placement of the 600-foot boom. Double-check your pricing to be competitive while still covering all costs associated with the delivery and environmental measures.